Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Rudd Equipment Company for the purchase of a articulating wheel loader for the Division of Sewerage and Drainage. The wheel loader will be used by the Division of Sewerage and Drainage processing sewage sludge and compost, handling materials with bulk densities ranging from 500 to 1,600 pounds/cubic yard.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA004752). Seventeen (17) vendors (16 MAJ, 1 MBE) were solicited and four (4) bids (4 MAJ) were received and opened on January 31, 2013. Rudd Equipment Company submitted the apparent low bid in the amount of $275,000.00; however it was an alternate model that did not meet the minimum specifications required. The specific areas of the specifications that the bid did not meet were Sections 3.3.1.1, 3.3.1.2, 3.3.1.4, 3.3.2.2, 3.3.4.2, 3.3.8.1, 3.3.11.1. Additional detail concerning these exceptions is attached to the recommendation letter. The second lowest bid was also submitted by Rudd Equipment Company in the amount of $302,952.00 and does meet the minimum specifications required. Therefore, the Division of Sewerage and Drainage is recommending the award go to Rudd Equipment Company as the lowest responsive, responsible, and best bidder. This award is for one (1) articulating wheel loader. The total award will be for $302,952.00.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Rudd Equipment Company, Contract Compliance Number: 61-0445955, expires 10/10/2014. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $302,952.00 is budgeted for this purchase.
2012 expenditures for the Division of Sewerage and Drainage is $612,168.00.
2011 expenditures for the Division of Sewerage and Drainage is $0.0.
Title
To authorize the Director of Finance and Management to enter into a contract with Rudd Equipment Company for the purchase of a articulating wheel loader for the Division of Sewerage and Drainage and to authorize the expenditure of $302,952.00 from the Sewerage System Operating Fund. ($302,952.00)
Body
WHEREAS, a articulating wheel loader is required by the Division of Sewerage and Drainage for processing sewage sludge and compost; and
WHEREAS, the Purchasing Office opened formal bids on January 31, 2013 for the purchase of a articulating wheel loader for the Division of Sewerage and Drainage; and
WHEREAS, the apparent low bidder, Rudd Equipment Company submitted an alternate bid in the amount of $275,000.00 that did not meet the minimum specifications required, and
WHEREAS, Rudd Equipment Company submitted an additional bid in the amount of $302,952.00 that did meet the minimum specifications required, and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA004752 on file in the Purchasing Office, for the preservation of public health, peace, property and safety; now therefore,
BE IT ORADINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Rudd Equipment Company for the purchase of a articulating wheel loader for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $302,952.00 much thereof as may be needed is hereby authorized from Sewerage System Operating Fund 650, Department 60-09, OCA Code 604801, Object Level One 06, Object Level Three 6652, to pay the cost thereof.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.