Title
To authorize and direct the Finance and Management Director to issue a purchase order to Horizon Chillicothe Telephone in the amount of $170,321.00, for the purchase of PBX Equipment for the Fire Division; to amend the 2006 Capital Improvements Budget; authorize the transfer within projects and expenditure of $170,321.00 from the Safety Bond Fund; and to declare an emergency. ($170,321.00)
Explanation
BACKGROUND The Fire Division is in need to replace it's current obsolete PBX telephone system with a new PBX telephone system; this ordinance authorizes and directs the Finance and Management Director to issue a purchase order to Horizon Chillicothe Telephone in the amount of $170,321.00, for this purchase, via the Safety Bond Fund, in accordance with Solicitation SA001966.
An amendment to the 2006 CIB via a transfer of funds within projects of the Safety Bond Fund is necessary to complete this purchase.
Bid Information/Contract Compliance: Bids were solicited via the Purchasing Division via Solicitations SA001966, with Horizon Chillicothe Telephone submitting the lowest, best, responsive and responsible bid.
Contract Compliance: 314147310
Emergency Designation: This legislation is to be considered an emergency measure to allow for the immediate use of funds, and immediate purchase of this equipment.
FISCAL IMPACT: Funds exist within the Safety Bond Fund for this amendment, transfer and purchase.
Body
WHEREAS, the Fire Division is in need to replace it's current obsolete PBX telephone system with a new PBX telephone system; and
WHEREAS, bids were solicited via the Purchasing Division as Solicitation SA001966, with Horizon Chillicothe Telephone submitting the lowest, best, responsive and responsible bid; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to amend the 2006 CIB, transfer funding within projects of the Safety Bond Fund and purchase said telephone equipment for the aforementioned purpose for the preservation of the public health, peace, property, safety, and welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. That the Finance and Management Director is hereby authorized to issue a purchase order to Horizon Chillicothe Telephone for the purchase of a new PBX telephone system in accordance with Solicitation SA001966.
Section 2. That the City Auditor is hereby authorized and directed to transfer funds within the Safety Bond Fund as follows:
From:
Dept/Div: 30-04; Fund 701; OCA: 644559; Project: 340113; Amount: $170,321.00
To:
Dept/Div: 30-04; Fund 701; OCA: 644559; Project: 340103; Amount: $170,321.00
Section 3. That the 2006 Capital Improvement Budget passed via Ordinance 1108-2006 on 6/19/2006 is hereby amended as follows:
Fire Station #35 Project #340113 - Current Authority - $1,029,792 - New Authority - $859,471
Facilities Renovation Project #340103 - Current Authority - $1,277,890 - New Authority - $1,448,211
Section 4. That the expenditure of $170,321.00 or so much thereof as may be necessary is hereby authorized to be expended from the Fire Division 30-04, via Safety Bond Fund 701; OCA 644559; Facility Renovation Project 340103; Object Level 3 6644 to pay the cost thereof.
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.