Title
To amend the 2011 Capital Improvement Budget; to authorize the transfer of $52,664.57 between projects within Gov'l B.A.B.s (Build America Bonds); to authorize and direct the Finance and Management Director to issue a purchase order to Strategic Communications, LLC. for the purchase of communication equipment for VoIP to continue voice services to the Townships supported by the Division of Fire, to authorize the expenditure of $52,664.57 from the Gov'l B.A.B.s (Build America Bonds), and to declare an emergency. ($52,664.57)
Explanation
BACKGROUND: The Fire Division needs to purchase VoIP communication equipment to provide voice services to the Townships supported by the Division of Fire; this legislation is to authorize and direct the Finance and Management Director to issue a purchase order to Strategic Communications, LLC. for VoIP communication equipment, as per the terms and conditions of Solicitation #SA004062. The Division of Fire will use DoT's network to transport VoIP to the Townships. Changing to VoIP services will reduce the monthly recurring fees from AT&T and, therefore it will afford the City monthly savings that equates to approximately $60,000 to $65,000.
Bid Information/Contract Compliance: Bids were solicited via Solicitation # SA004062 and opened on August 18, 2011, with Strategic Communications, LLC , Contract Compliance #611271313 expiring 8/25/2013, submitting the low bid for the VoIP equipment.
Four (4) bids were submitted as follows (1 MBE, 0 FBE):
Company City/State Amount____________________
**Strategic Communications, LLC Louisville KY $52,664.57
TC Communications Irvine CA $54,020.90
OGIS Communcations Group (MBE) Cincinnati OH $54,485.00
Horizon Chillicothe Chillicothe OH $59,818.00
Emergency Designation: This legislation is to be declared an emergency measure to ensure that price quotes are held and to provide a rapid implementation of VoIP services to so that the City can start the monthly savings on recurring fees immediately.
FISCAL IMPACT: This ordinance authorizes an expenditure of $52,664.57 from the Gov'l B.A.B.s (Build America Bonds) for the purchase of VoIP communication equipment to continue to provide voice services to the Township Fire Stations that are supported by the Division of Fire. The CIB is also amended and funds transferred between projects to properly align cash and appropriations with projected expenditures.
Body
WHEREAS, the Fire Division is in need to purchase VoIP communication equipment to provide for voice services to the Townships supported by the Division of Fire; and
WHEREAS, bids were solicited via the City's Purchasing Office, Solicitation # SA004062, resulting in Strategic Communications, LLC. submitting the lowest and best bid; and
WHEREAS, it is necessary to amend the 2011 Capital Improvement Budget and transfer cash between projects in the Gov'l B.A.B.s (Build America Bonds) ; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, in that it is immediately necessary to purchase said equipment so that price quotes are held and a rapid implementation can commence and monthly savings can begin, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order to Strategic Communications, LLC. for the purchase of VoIP communication equipment for the Division of Fire as per the terms and conditions of Solicitation #SA004062 bid by the Purchasing Office and opened 8/18/2011.
SECTION 2. That the 2011 Capital Improvement Budget is hereby amended as follows;
Gov'l B.A.B.s (Build America Bonds)
Fund Number 746
Project/Project # Current CIB Revised CIB
Fire Facility Renovation - 340103 -100000 (Voted Carryover) $994,825 $942,160
Telephone Upgrade- VOIP- Safety - 470052-100004 (Voted Carryover) $0 $52,665.00
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funds within Gov'l B.A.B.s (Build America Bonds) as follows:
FROM:
Dept/Div. 3004| Fund 746|Project Number 340103-100000|Project Name: Fire Facility Renovation|OCA Code: 710103|Amount: $52,664.57.
TO:
Dept/Div. 3002| Fund 746|Project Number 470052-100004|Project Name: Telephony Upgrade- VOIP- Safety|OCA Code: 746052|Amount: $52,664.57
SECTION 4. That the expenditure of $52,664.57, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-02
Fund: 746
Project Number: 470052-100004
OCA Code: 746052
Object Level One: 06
Object Level 3: 6644
Amount $52,664.57
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.