Explanation
BACKGROUND: This legislation amends the 2005 Capital Improvements Budget and authorizes the Finance and Management Director to enter into contracts for wire and cable needed for the Division of Electricity's Italian Village Substation Project and other critical work in progress.
The Purchasing Office opened Solicitation No. SA001671 to establish Universal Term Contracts to meet the Division of Electricity's need for wire and cable. All bids received were deemed non-responsive by the Purchasing Office and therefore, no award could be made at that time. The process of formally bidding and establishing a contract would delay delivery of wire and cable until July or August. This would cause construction delays, potentially increase costs, and jeopardize the Division's ability to maintain the integrity of the distribution system.
The Division of Electricity received the Mayor's permission, from a letter dated January 20, 2006, to immediately purchase wire and cable and to work with the Purchasing Office to ensure a competitive process, for this project.
The Purchasing Office informally advertised this bid against Solicitation No. SO021924 and six bids were received. The bids have been reviewed and awards are recommended to the following vendors based upon the lowest, responsive and responsible bids received:
Vendor Contract Compliance
American Wire Group 65-1129415
Consolidated Electrical Distributors 95-2563864
The Division will also be establishing funds to provide cable needed for the Transportation Division to relocate electric poles in their Morse Road Improvement project. Additionally, the Division of Sewerage and Drainage is also encumbering funds, on behalf of the Division of Electricity, to compensate for cable provided to them for their Rhodes Park Project.
It is requested that this Ordinance be handled in an emergency manner in order to allow for the payment of the materials authorized under the Mayor's Emergency Declaration of January 20, 2006.
FISCAL IMPACT: The Division of Electricity has a contract with AEP to perform work for the Italian Village Substation. The Division received a $300,000 rebate from AEP for various reasons. This ordinance will allow the Director of Public Utilities to accept this rebate and provide for the appropriation and expenditure of said funds in the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund. There is adequate funding in the operating budgets for the Divisions of Electricity and Sewerage and Drainage.
Title
To authorize and direct the Director of Public Utilities to accept a rebate from AEP in the amount of $300,000, to provide for the appropriation and expenditure of said funds from the unappropriated balance of the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund ; to authorize the Finance and Management Director to enter into contracts with American Wire Group and Consolidated Electrical Distributors for wire and cable; for Italian Village Substation Project; in connection with the Mayor's Emergency declared January 20, 2006; to authorize the expenditure of $279,128.00 from the Voted Street Lighting and Electricity Distribution Improvements Fund; $46,460.00 from the Division of Electricity Operating Fund; and $29,555.00 from the Division of Sewerage and Drainage Operating Fund; and to declare an emergency. ($355,143.00) AMENDED BY ORDINANCE 1472-2006 PASSED 09/18/06
Body
WHEREAS, the Division of Electricity needs wire and cable for their Italian Village Substation Project; and
WHEREAS, the Division received the Mayor's permission to work with the Purchasing Office to immediately purchase this wire and cable, due to the time constraints involved in establishing a Universal Term Contract; and
WHEREAS, six bids were received and American Wire Group and Consolidated Electrical Distributors submitted the lowest, responsive and responsible bids; and
WHEREAS, it is necessary to accept and appropriate a $300,000 rebate received from AEP; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Divisions of Electricity and Sewerage and Drainage, in that it is immediately necessary to enter into contracts for wire and cable needed for the Italian Village Substation Project, in an emergency manner in order to allow for quick payment of the materials, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2005 Capital Improvements Budget is hereby amended to authorize an appropriation of $300,000 from a rebate received from AEP as follows:
PUBLIC UTILITIES/ELECTRICITY 60-07
CURRENT:
670607: Italian Village Substation - $1,602,536
AMENDED TO:
670607: Italian Village Substation - $1,902,536 (+$300,000)
SECTION 2. That the Finance and Management Director is hereby authorized to enter into contracts with American Wire Group in the amount of $25,782.00 and Consolidated Electrical Distributors in the amount of $329,361.00, for a grand total of $355,143.00, for wire and cable needed for the Italian Village Substation Project.
SECTION 3. That the appropriation and expenditure of $355,143.00, or so much thereof as may be needed for wire and cable needed for the Italian Village Substation Project is hereby authorized as follows:
Division: Electricity
Fund Name: Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements
Fund No.: 553
Dept./Div. No.: 60-07
Project Name: Italian Village Substation
Project No.: 670607
OCA Code: 670607
OL3: 6621
Amount: $279,128.00
Division: Electricity
Fund Name: Electricity Operating
Fund No.: 550
Dept./Div. No.: 60-07
OCA Code: 606723
OL3: 6621
Amount: $46,460.00
Division: Sewerage and Drainage
Fund Name: Sewerage and Drainage Operating
Fund No.: 650
Dept./Div. No.: 60-05
OCA Code: 605089
OL3: 6621
Amount: $29,555.00
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.