City of Columbus - File #: 1784-2006

• File #: 1784-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/4/2006
• In control: Public Service & Transportation Committee
• On agenda: 11/6/2006
• Final action: 11/9/2006
• Title: To authorize the Finance and Management Director to issue purchase orders for the purchase of tires for the Fleet Management Division per the terms and conditions of current State contracts, to authorize the expenditure of $100,000.00 from the Fleet Management Services Fund; and to declare an emergency. ($100,000.00)

Date	Ver.	Action By	Action	Result
11/9/2006	1	CITY CLERK	Attest
11/8/2006	1	MAYOR	Signed
11/6/2006	1	Columbus City Council	Approved	Pass
11/6/2006	1	COUNCIL PRESIDENT	Signed
10/18/2006	1	CITY ATTORNEY	Reviewed and Approved
10/18/2006	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
10/17/2006	1	EBOCO Reviewer	Reviewed and Approved
10/17/2006	1	ODI DIRECTOR	Reviewed and Approved
10/17/2006	1	SERVICE DIRECTOR	Reviewed and Approved
10/16/2006	1	CITY AUDITOR	Reviewed and Approved
10/16/2006	1	CITY AUDITOR	Reviewed and Approved
10/16/2006	1	SERVICE DIRECTOR	Reviewed and Approved
10/13/2006	1	SERVICE DIRECTOR	Reviewed and Approved
10/12/2006	1	Finance Reviewer	Reviewed and Approved
10/12/2006	1	Finance Reviewer	Reviewed and Approved
10/12/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/12/2006	1	FINANCE DIRECTOR	Reviewed and Approved
10/10/2006	1	Service Drafter	Sent for Approval
10/10/2006	1	SERVICE DIRECTOR	Reviewed and Approved
10/4/2006	1	Service Drafter	Sent for Approval

Explanation

Background:   This legislation authorizes and directs the Finance and Management Director to issue purchase orders for the purchase of tires for the Public Service Department, Fleet Management Division per terms and conditions of State of Ohio contracts  with Wingfoot Commercial Tire and WD Tire Warehouse.   The Fleet Management Division is responsible for procuring tires for approximately 3,400 on-road vehicles as well as numerous other pieces of wheeled equipment.

Fiscal Impact:  The Fleet Management Division budgeted $596,700 for automotive and truck tires in the 2006 operating budget.  Year to date, the Division has expended or encumbered $400,000.00 thus far in 2006.  This legislation authorizes an additional expenditure of $100,000.00 with Wingfoot Commercial Tire and WD Tire Warehouse to purchase automotive and truck tires through December 2006.  The Fleet Management Division spent $493,383 in 2005 and $523,650 in 2004 for the purchase of tires.  

Emergency action is requested in order to ensure an availability of tires for use on city vehicles.

Title

To authorize the Finance and Management Director to issue purchase orders for the purchase of tires for the Fleet Management Division per the terms and conditions of current State contracts, to authorize the expenditure of $100,000.00 from the Fleet Management Services Fund; and to declare an emergency.  ($100,000.00)

Body

WHEREAS, State Contract STS260 is available for the purchase of automotive and truck tires, and

WHEREAS, the Fleet Management Division, Public Service Department, has a need to purchase tires, and

WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that it is immediately necessary to issue purchase orders in for the purchase of tires and to ensure an uninterrupted purchase of tires, thereby preserving the public health, peace, property, safety, and welfare, now therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1.  That the Finance and Management Director is hereby authorized and directed to issue purchase orders for the Public Service Department, Fleet Management Division, per the terms and conditions of  State Contract ,as follows:

State Bid STS260

Wingfoot Commercial Tire

CC# 311735402 expires 5/17/2007

Tires

Object Level Three 2282

Contract Expires - 12/31/2006

State Bid STS260

WD Tire Warehouse

CC# 311138036 expires 1/13/2008

Tires

Object Level Three 2282

Contract Expires - 12/31/2006

Section 2.  That the sum of $100,000.00, or so much thereof as may be necessary, is hereby authorized to be expended from the Fleet Management Services Fund, 513, Department No. 59-05, OCA Code 591347, Object Level One 02 as follows to pay the cost thereof:

Object Level Three Code                        Amount

2282                                   $100,000.00

  TOTAL                 $100,000.00

Section 3.  That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.