Explanation
The Department of Public Utilities entered into a contract with Franklin County Soil and Water Conservation Office to conduct a hydrologic assessment of Griggs Reservoir rain gardens for the Department of Public Utilities. This agreement provides the City a method to evaluate the effectiveness of green infrastructure as a means of capturing and improving storm water flowing into streams, rivers, and reservoirs. Monitoring the hydrologic flow within recently installed green infrastructure at Griggs Reservoir will help the City to analyze the performance of rain gardens designed to reduce pollutant loading into local waterways. The contract covers a three-year period, funds for the services to be reviewed and expenditures approved by ordinance of City Council, and the appropriation and certification of funds by the City Auditor. Year 1 covered the period commencing on June 1, 2012 through June 30, 2013. Year 2 covers the period commencing on July 1, 2013 through June 30, 2014 for a total of $8,000.00. The Department is pleased with the outcome of the contract in 2012 and seeks approval to move forward on Year 2 of the contract by modifying the maximum monetary obligation under this contract. The sole purpose of the modification is to increase the maximum monetary obligation. All terms and conditions of the original agreement remain in full force and effect.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Franklin County Soil and Water Conservation Office (31-0847446) Non-Profit.
1. Amount of additional funds: The amount of additional funds needed for Year 2 is $8,000.00. The original contract was established for $48,000.00. The total cost of the original contract ("Year 1") and this modification ("Year 2") is $56,000.00. The modification of the maximum monetary obligation under this contract represents funding added during the contract period for costs related to the services provided. The need for increased funding is to cover anticipated contract billings commencing on July 1, 2013 through June 30, 2014.
2. Reason additional needs were not foreseen: The need for additional funds was foreseen and is outlined in the original agreement. This legislation is to encumber the funds required for Year 2.
3. Reason other procurement processes not used: The same exact service is required as originally proposed. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: $8,000.00 is budgeted and needed for this purchase.
Encumbrances for hydrologic assessment services in 2012 was $48,000.00
Encumbrances for hydrologic assessment services in 2011 was $0.00
Title
To authorize the Director of Public Utilities to enter into a planned modification for the hydrologic assessment services contract with Franklin County Soil and Water Conservation Office, for the Department of Public Utilities, and to authorize the expenditure of $4,000.00 from the Storm Sewer Operating Fund and $4,000.00 from the Water Operating Fund. ($8,000.00)
Body
WHEREAS, the Department of Public Utilities has a contract with Franklin County Soil and Water Conservation Office, for the hydrologic assessment services; and
WHEREAS, the company has agreed to move forward with Year 2 as outlined under the terms of the original contract, and it is in the best interest of the City to exercise this option; and
WHEREAS, these services are used by the Department of Public Utilities, for the preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Utilities Director be and is hereby authorized and directed to modify and increase EL012860 in order to implement Year 2 with Franklin County Soil and Water Conservation Office. Total amount of modification No. 1 is ADD $8,000.00. Total contract amount including this modification is $56,000.00.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the expenditure of $8,000.00 or so much thereof as may be needed, be and the same hereby is authorized as follows:
Fund: 600
OCA: 603001
Object Level: 3407
Amount: $4,000.00
Fund: 675
OCA: 675002
Object Level: 3407
Amount: $4,000.00
TOTAL REQUEST: $8,000.00
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.