Explanation
Background:
The purpose of this legislation is to authorize the appropriation and transfer of $275,000.00 from the Special Income Tax Fund No. 430 to the Voted 1995 and 1999 Parks and Recreation Bond Fund No. 702; to authorize the transfer of $2,000.00 within the Voted 1995 and 1999 Parks and Recreation Bond Fund; and, to authorize the Director of Recreation and Parks to enter into a contract with Supreme Irrigation for the Airport Golf Course Irrigation Project.
Bids were received by the Recreation and Parks Department on March 23, 2004 for the Airport Golf Course Irrigation Project as follows:
Status Amount
Supreme Irrigation Majority $250,000.00
Oakland Nursery Majority $321,400.00
Buckeye Landscape Majority $342,596.00
Legends Golf Majority $347,050.00
Project includes renovation to existing 18 hole irrigation system and installation of well at Airport Golf Course.
The Contract Compliance Number for Supreme Irrigation is #31-1779021.
A contingency amount of $25,000.00 is being included in this project.
The approximate cost of Recreation and Parks staff time on this project is $2,000.00 (02-041).
This ordinance is submitted as an emergency to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up-to-date financial posting promotes accurate accounting and financial management. Additionally, legislation should be emergency as project needs to begin immediately in order to be completed prior to the busy summer golf season.
Fiscal Impact:
The transfer of $275,000.00 from the Special Income Tax Fund to the Voted 1995 and 1999 Parks and Recreation Bond Fund is a temporary measure until the City sells notes or bonds to fund these improvements.
The transfer of $2,000.00 within fund 702 is required to allow for all outstanding project balances to have a zero balance prior to SIT transfers.
Title
To authorize the appropriation and transfer of $275,000.00 from the Special Income Tax Fund to the Voted 1995 and 1999 Parks and Recreation Bond Fund, to authorize the transfer of $2000.00 within the voted 1995 and 1995 voted bond package,to authorize the Director of Recreation and Parks to enter into contract with Supreme Irrigation for the Airport Golf Course Irrigation Project, to authorize the expenditure of said funds, and to declare an emergency. ($277,000.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on March 23, 2004, and the contract for the Airport Golf Course Irrigation Project will be awarded on the basis of the lowest and best responsive and responsible bidder; and
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund, and this transfer should be considered as a temporary funding method; and
WHEREAS, the aggregate principal amount of obligations which the City will issue to finance this project is presently expected not to exceed $275,000.00 and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to appropriate said funds from the Special Income Tax Fund and transfer said funds into the Voted 1995 and 1999 Parks and Recreation Bond Fund and to enter into said contract for irrigation system to allow project to begin immediately in order to be completed by the busy summer golf season; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Supreme Irrigation, for the Airport Golf Course Irrigation Project, in accordance with plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That from the unappropriated monies in the Special Income Tax Fund No. 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2004, the sum of $275,000.00 is appropriated to the City Auditor, Department No. 22-01, Object Level 3 - 5502, OCA Code 902023.
SECTION 3. That the City Auditor is hereby authorized to transfer said funds to the Voted 1995 and 1999 Parks and Recreation Bond Fund at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 4. That the amount of $275,000.00 is hereby appropriated to the Voted 1995 and 1999 Parks and Recreation Bond Fund, Division 51-01, Fund 702, as follows:
Project Project Object OCA
Fund Type No. Title Level 3 Code Amount
Capital Proj. 510429 Golf Improvements 6621 644526 $275,000.00
SECTION 5. That the transfer of $2,000.00 within the Voted 1995 and 1999 Parks and Recreation Bond Fund No. 702 be and is hereby authorized to provide funds in the proper project account for the Airport Golf Course Irrigation Project, as follows:
FROM
Project Project Object OCA
Fund Type No. Title Level 3 Code Amount
Capital Proj. 510315 Smith Farms 6621 $2,000.00
TO
Project Project Object OCA
Fund Type No. Title Level 3 Code Amount
Capital Proj. 510429 Golf Improvements 6621 644526 $2,000.00
SECTION 6. That the expenditure of $277,000.00, or so much thereof as may be
necessary, be and is hereby authorized from the Voted 1995 and 1999 Parks and Recreation Bond Fund No. 702, Dept. 51-01, as follows, to pay the cost thereof.
Project Project Object OCA
Fund Type No. Title Level 3 Code Amount
Capital Proj. 510429 Golf Improvements 6621 644526 $275,000.00
Capital Proj. 510429 Golf Improvements 6680 644526 $ 2,000.00
SECTION 7. That for the purpose of paying for any contingencies which may occur during this project, the amount of $25,000.00 has been included in Section 6, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of
the City Attorney.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 9. That upon obtaining other funds for this project the City Auditor is hereby authorized to repay the Special Income Tax Fund the amount transferred under Section 3, above; and said funds are hereby deemed appropriated for such purpose.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of the funds transferred in Section 3, above.
SECTION 11. That the City intends that this ordinance constitutes an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
SECTION 12. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and
approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.