Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into two separate agreements for General Engineering Services for the Division of Water’s Supply Group, with ARCADIS US, Inc. (Contract No. 2103) and DLZ Ohio, Inc. (Contract No. 2104), each in the amount of $300,000.00.
These agreements will establish task order-based professional services to augment existing personnel within the Water Supply Group, on an as-authorized, as-needed basis. They will allow the Division to accomplish a wide range of work that may include, but is not limited to, planning/design/construction phase engineering services, surveying, property acquisition assistance, hazardous waste identification/remediation, materials testing, and other services required by the Division.
Since services are used on an as-needed basis, two consulting firms are selected in case the first consultant cannot perform the expedited services that are required for our assignments.
This ordinance will authorize initial agreement amounts of $300,000.00 each for approximately one year starting the fourth quarter of 2015 or until all funds are expended. The Division anticipates requesting two additional modifications to these agreements during the 2016 to 2018 fiscal periods, with each modification anticipated to last for approximately one year or until all funds are expended.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: These agreements will provide general engineering services for various tasks which may involve the water treatment process, the equipment, the facilities and/or the resources managed by the Water Supply Group. The tasks performed will assist the Water Supply Group to provide an adequate and safe supply of drinking water which is essential to economic growth and development. At this time no community outreach or input is anticipated.
One requirement for the consultants awarded the General Engineering Services agreements for the Water Supply Group is that the consultants must be able to provide environmental engineering services, if needed. Also, the consultants selected have indicated a corporate philosophy of environmental conservation and sustainable business practices. In addition, the selected teams have committed to incorporate sustainability considerations into their projects.
3. BID INFORMATION: The selection of the firms providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Chapter 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. proposal quality, 2. project understanding and approach 3. environmental considerations, 4. past performance on similar projects including demonstrated abilities to meet schedules and budgets, and 4. local workforce.
Requests for Proposals (RFP’s) were opened on April 29, 2015 with the intent of awarding agreements to the top two ranked firms. Proposals were received from: ARCADIS U.S., Inc., DLZ OHIO, Inc., Stantec Consulting Services, Inc., HDR Engineering, Inc., and Ribway Engineering Group.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that agreements be awarded to ARCADIS US, Inc. and DLZ Ohio, Inc.
4. CONTRACT COMPLIANCE INFO:
ARCADIS US, Inc.: 57-0373224, expires 5/14/17, Majority
DLZ Ohio, Inc.: 31-1268980, expires 1/29/17, Majority
Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against ARCADIS US, Inc. and DLZ Ohio, Inc.
5. FUTURE MODIFICATIONS: The Division anticipates requesting two modifications to each agreement during the 2016 and 2018 fiscal periods, with the approval of City Council, with each modification anticipated to last for approximately one year or until all funds are expended.
6. FISCAL IMPACT: There are sufficient funds within the Water Works Enlargement Voted Bonds Fund for these expenditures.
Title
To authorize the Director of Public Utilities to enter into two separate agreements for General Engineering Services for the Division of Water’s Supply Group with ARCADIS US, Inc. and DLZ Ohio, Inc.; and to authorize an expenditure up to $600,000.00 from the Water Works Enlargement Voted Bonds Fund. ($600,000.00)
Body
WHEREAS, five technical proposals for two separate agreements for General Engineering Services for the Division of Water’s Supply Group were received on April 29, 2015; and
WHEREAS, two consulting firms are selected in case the first consultant cannot perform the expedited services that are required for assignments; and
WHEREAS, the Division anticipates requesting two additional modifications to these agreements during the 2016 to 2018 fiscal periods, with each modification anticipated to last for approximately one year or until all funds are expended; and
WHEREAS, the Department of Public Utilities recommends that agreements be awarded to ARCADIS US, Inc. and DLZ Ohio, Inc.; and
WHEREAS, it is necessary for this Council to authorize an expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into two separate agreements for General Engineering Services for the Division of Water’s Supply Group, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into two separate agreements for General Engineering Services for the Division of Water’s Supply Group, with ARCADIS US, Inc., 100 E. Campus View Blvd., Suite 200, Columbus, Ohio 43235; and DLZ Ohio, Inc., 6121 Huntley Rd., Columbus, Ohio 43229; each in the amount of $300,000.00; in accordance with the terms and conditions of the agreements on file in the Office of the Division of Water.
SECTION 2. That an expenditure up to $600,000.00 is hereby authorized for two separate agreements for General Engineering Services for the Division of Water’s Supply Group, with ARCADIS US, Inc. and DLZ Ohio, Inc., within the Division 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level Three 6677, as follows:
Project No. | Project Name | OCA | Amount
690446-100003 (New Funding) | GES - 2015A | 664463 | $300,000.00
690446-100004 (New Funding) | GES - 2015B | 664464 | $300,000.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.