Explanation
Background
This legislation authorizes the Director of Columbus Water and Power to modify the existing contract for 2026 Utility Cut Restoration Project with Decker Construction Company to add funding. Various types of utility excavations are performed within the City of Columbus' right-of-way and City owned properties by Columbus Water and Power. The restoration work typically involves repair of existing pavement, curbs, and sidewalks in a manner conforming to the City of Columbus, Construction and Material Specifications (CMSC). The Department routinely outsources this restoration work to a contractor that is equipped and trained to make these repairs. Typical types of restoration work that require outsourcing involve the installation of wheelchair ramps, asphalt repair involving thermal bond heat weld repairs, asphalt milling machines capable of full width milling, and the delivery of flowable controlled density fill using volumetric mixer trucks.
CONSTRUCTION CONTRACT AWARD: The Director of Columbus Water & Power publicly opened one bid (RFQ023112) on May 6, 2026 from Decker Construction Company.
Decker Construction Company's bid was deemed the lowest, most responsive and responsible bid. A bid waiver was added to address the verbiage changes after the bidding process was complete and a vendor selected. Their Contract Compliance Number is 31-0983557, vendor# 004549 (expires 10/9/2027). Additional information regarding this bidder, description of work, contract time frame and detailed amount can be found on the attached information form. The contract contains a multi-year renewal option.
Ordinance No 1569-2026 authorized the original contract. Services under the original contract cover a one (1) year period from date of execution with the option to renew annually for an additional three (3) years on a year-to-year basis, or a portion thereof, based on mutual agreement of the parties, availability of budgeted funds and approval of Columbus City Council. This contract is for additional funding only. Total amount is $2,100,000.00. This contract shall not automatically renew. All other terms and conditions of the original agreement remain in full force and effect.
This ordinance authorizes a modification of the contract and is being submitted in accordance with the relevant provisions of Chapter 329 of City Code.
1. Amount of additional funds: $650,000.00 are required for this request.
2. Reason additional funds were not foreseen: Additional funds were not set up in its entirety. Funds will be used through the end of the contract.
3. Reason other procurement processes were not used: Regular procurement processes were originally utilized and this is for a modification for additional funding.
4. How was cost determined: The modification is based upon estimated requirements for early 2026 at rates established in the existing contract.
FISCAL IMPACT: $650,000.00 is available from within Columbus Water and Power, Division of Water Operating Funds to meet the financial obligations of this contract. This ordinance is contingent on the passage of fund transfer ordinance, Ordinance 2711-2026.
$1,418,763.01 has been spent so far in 2026
$1,876,351.19 was spent in 2025
$2,695,850.41 was spent in 2024
Title
To authorize the Director of Columbus Water and Power to modify a contract for the 2026 Utility Cut Restoration Project with Decker Construction Company for the Division of Water; and to authorize the expenditure of $650,000.00 through March 31, 2027. ($650,000.00)
Body
WHEREAS, Ordinance No. 1569-2026, passed by the Columbus City Council on July 2, 2026, authorized Columbus Water and Power, Division of Water, to enter into a contract with Decker Construction Company for the 2026 Utility Cut Restoration Project; and
WHEREAS, this ordinance authorizes the modification of this contract to add funding to the contract; and
WHEREAS, it is necessary to authorize the expenditure of $650,000.00 from Columbus Water and Power Operating Fund, Division of Water; and
WHEREAS, this modification is in accordance with the relevant provisions of Chapter 329 of the City Code relating to contract modifications and renewals; and
WHEREAS, it has become necessary in the usual daily operation of Columbus Water and Power, to authorize the Director to modify a contract for the 2026 Utility Cut Project with Decker Construction Company; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Columbus Water and Power be and hereby is authorized to modify to add funding to the contract for the 2026 Utility Cut Restoration Project with Decker Construction Company, 3040 McKinley Avenue, Columbus, Ohio 43204 ; in accordance with the terms and conditions of the contract on file in Columbus Water and Power.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the expenditure of $650,000.00 or so much thereof as may be needed, is hereby authorized from object class 03, Services, Division of Water Operating Funds, per the accounting codes in the attachment to this ordinance.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.