Explanation
BACKGROUND: This ordinance authorizes the expenditure of $1,321,000.00 or so much thereof that may be necessary by the Department of Finance and Management, Real Estate Management Office, for payment of rent for four (4) existing lease agreements for office and warehouse space used by the Department of Public Safety and an internal Memorandum of Understanding (MOU) Agreement with the Department of Public Utilities for office space occupied at Fairwood Avenue by the Department of Public Safety.
The expenditure authorized by this ordinance is for payment of rent for four (4) leases containing automatic renewal provisions that are subject to the appropriation of rental funds by City Council and certification of funds availability by the City Auditor defined as follows: the ninth year of a fifteen (15) year lease with Gideon Development Partners LLC authorized by City Council Ordinance 2212-2004 and assigned to King Lincoln Gateway LLC for the term 4/1/2014 to 3/31/2015 ($465,000.00); the ninth year of a fifteen (15) year lease with King Lincoln Gateway LLC authorized by City Council Ordinance 0690-2006 for the term 4/1/2014 to 3/31/2015 ($130,000.00); the fourth year of six (6) one-year renewal terms with Lessor, LLC authorized by City Council Ordinance 0372-2010 for the term 8/1/2014 to 7/31/2015 ($332,000.00); and the first of four (4) one year lease renewals with The Center For Child and Family Advocacy at Nationwide Children's Hospital, dba The Center for Family Safety and Healing, authorized by City Council Ordinance 2674-2013 for the term 3/1/2014 to 2/28/2015 ($40,000.00), and also authorizes the payment of rent for an internal MOU Agreement with the Department of Public Utilities for space occupied by Department Public Safety at Fairwood Avenue. The final amount of this MOU has yet to be determined.
Fiscal Impact: This ordinance expends $1,321,000.00 or so much thereof that may be necessary from the 2014 General Fund as approved by Columbus City Council for the payment of rent for the four (4) leases and the MOU Agreement.
Emergency Action: Emergency action is requested to allow for the timely payment of rents that are due coinciding with the renewal date for each of the four leases.
Title
To authorize the Director of the Department of Finance and Management to expend $1,321,000.00, or so much thereof that may be necessary, for the payment of rent for office and warehouse space used by the Department of Public Safety; and to declare an emergency. ($1,321,000.00)
Body
WHEREAS, the Finance and Management Department, Real Estate Management Office, is responsible for leasing commercial properties for use in City operations; and
WHEREAS, City Council previously authorized four lease agreements with automatic renewal terms each renewal term being subject to the appropriation of rental funds and certification of funds availability by the City Auditor; and
WHEREAS, the City, by an internal MOU Agreement, pays the Department of Public Utilities for space located at Fairwood Avenue occupied by functions of the Department of Public Safety; and
WHEREAS, funding for the payment of rents for these leases and MOU for rental of space used by the Department of Public Safety are provided for within the approved 2014 General Fund Budget for the Real Estate Management Office; and
WHEREAS, it is necessary to expend funds for the ninth year of a fifteen (15) year lease with Gideon Development Partners LLC authorized by City Council Ordinance 2212-2004 and assigned to King Lincoln Gateway LLC; the ninth year of a fifteen (15) year lease with King Lincoln Gateway LLC authorized by City Council Ordinance 0690-2006; the fourth of six (6) one-year renewal terms with Lessor, LLC authorized by City Council Ordinance 0372-2010; and the first of four (4) one-year renewal terms with The Center For Child and Family Advocacy at Nationwide Children's Hospital authorized by City Council Ordinance 2674-2013; and for payment of rent for an internal MOU Agreement for the use of Department Public Utilities building space for functions of the Department of Public Safety; and
WHEREAS, an emergency exists in the usual daily operations of the Finance and Management Department, Real Estate Management Office, in that it is immediately necessary to authorize the Director of Finance and Management to expend funds for the payment of rent for the 2014-2015 renewal term for four (4) leases and an MOU Agreement in order to allow for the timely payment of rents to ensure that City operations continue uninterrupted, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to expend funds for the payment of rent for the 2014-2015 renewal term of four (4) leases and an internal MOU for office and warehouse space used by the Department of Public Safety.
SECTION 2. That the expenditures in SECTION 1 shall be paid upon order of the Director of Finance and Management and that no order shall be drawn or money paid except by voucher or an internal transfer of funds, the form of which shall be approved by the City Auditor.
SECTION 3. That the expenditure of $1,321,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1 be and is hereby authorized and approved as follows:
Division: 45-51
Fund: 010
OCA Code: 450037
Object Level 1: 03
Object Level 3: 3301
Amount: $1,321,000.00
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor is authorized to make any accounting changes necessary to ensure that payment of these contracts is properly accounted for and recorded accurately on the City's financial record. The City Auditor is authorized to make any changes to revise the funding source for any contract or contract modification associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.