Explanation
Background:This ordinance authorizes the Finance and Management Director on behalf of the Fleet Management Division to enter into contract with Bus Service Inc. for the purchase of one (1) Starcraft Allstar shuttle bus and one (1) Starcraft Starlite shuttle bus. These buses will be utilized by the Department of Finance Fleet Division for the transportation of city employees between lots and office buildings in the downtown area. RFQ024879 closed on 06/08/2023. There were two (2) bidders:
Bus Service Inc. - $197,555.00
TESCO - $224,802.00
Bus Service Inc. contract compliance number 31-0965364 expires 06/06/2025
Fiscal Impact: A total of $197,555.00 will be spent from the Fleet Management Capital Fund 5205 and has been budgeted.
Emergency action is requested due to the instability of the automobile supply chain. The market volatility of all the OEMs continues with the ongoing shortage of chips and other critical supply line parts to produce vehicles. This limited availability is causing vehicles to increase in cost as well as limit their availability. Therefore, emergency legislation is being requested so that Fleet may ensure the pending purchase and delivery of these vehicles, which will not occur without this additional funding.
Title
To authorize the Finance and Management Director on behalf of the Fleet Management Division to enter into contract with Bus Service Inc. for the purchase of one (1) Starcraft Allstar shuttle bus and one (1) Starcraft Starlite shuttle bus.; to authorize the appropriation and expenditure of $197,555.00 from the Fleet Capital Fund; and to declare an emergency. ($197,555.00)
Body
WHEREAS, the Fleet Management Division intends to purchase one (1) Starcraft Allstar shuttle bus and one (1) Starcraft Starlite shuttle bus.; and
WHEREAS, RFQ024879 was posted on vendor services and closed 06/08/2023; and
WHEREAS, Bus Service Inc. was deemed the lowest responsible and responsive bidder and is recommended to be awarded this contract; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to purchase the for one (1) Starcraft Allstar shuttle bus and one (1) Starcraft Starlite shuttle bus due to the instability of the automobile supply chain so that they will be ready for deployment as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish a purchase order for the acquisition of one (1) Starcraft Allstar shuttle bus and one (1) Starcraft Starlite shuttle bus for use by the Department of Finance, Fleet Mangament Division with Bus Service Inc.
SECTION 2. That the expenditure of $197,555.00, or so much thereof as may be necessary, is hereby authorized and approved from the Fleet Management Capital Fund 5205 within project 550003-100000 in Object Class 06 per the accounting codes in the attachment to the ordinance:
SECTION 3. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. Funds are hereby deemed appropriated and expenditures authorized to carry out the purposes of this ordinance, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.