Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Civil and Environmental Consultants (CEC) to provide architectural and engineering services for the Maloney Park Improvements 2022 Project. The contract amount is $89,810.00, with a contingency of $10,000.00, for a total of $99,810.00 being authorized by this ordinance.
Maloney Park is a community park that stretches over 24 acres, with 21 acres of greenspace and 3 acres of active space. As a community park of considerable size and capacity, Maloney Park has the potential to draw park users from the larger 10 minute drive service area which contains over 230,000 residents. While some improvements have been completed by the Columbus Recreation and Parks Department, the park has deteriorated areas. This park will renovated into a lively and inviting space with capacity for inclusive community based events. The proposed improvements through this project will further highlight Maloney Park as a safe, exciting gateway event space for the Linden Community. This project includes relocating the existing open-air shelter, replacing the existing playground, repairing the existing parking lot, repairing the entrance drive, adding parking lot barriers, adding solar lights around the park for safety, enhancing current landscaping, and replacing existing amenities such as benches and trash receptacles.
It is the current desire to start construction in the fall of 2023. Once 70 percent of the design is drafted, the Recreation and Parks Department will engage with the South Linden Area Commission for community involvement and feedback on the design. The finalized design will rely upon community input and internal department stakeholder input.
Vendor Bid/Proposal Submissions (ODI designation status):
Proposals were advertised through Vendor Services, in accordance with City Code Section 329, on September 20, 2022 and received by the Recreation and Parks Department on October 11, 2022. Proposals were received from the following companies:
CEC (MAJ)
Triad Architects (MAJ)
STAR Consultants (MBE)
Of note, professional services contracts are quality based selections and not based on price. Costs were not requested nor where they part of this evaluation.
In accordance with City Code, a selection team evaluated the proposals and recommended CEC be selected to perform the work. The firm was chosen based on their referenced projects, experience, qualifications, availability, timeline, and project approach.
Principal Parties:
Civil and Environmental Consultants (CEC), Inc.
250 W. Old Wilson Bridge Road, Suite 250
Worthington, Ohio 43085
Roger Jacobsen, (614) 402-2799
Contract Compliance Number, Tax ID: 001963, 25-1599565
Contract Compliance Expiration Date: May 19, 2024
Emergency Justification: Emergency action is requested in order to complete the design work and construction plan set to ensure a construction start in fall of 2023, avoiding escalation of costs that have been prevalent for the relevant construction materials of this project, including asphalt, concrete, and playground equipment.
Benefits to the Public: This park improvement project aims to provide an updated community park to meet the existing needs of the Linden Community and surrounding residents. The needed improvements have been identified by both Recreation and Parks staff and from community requests.
Community Input/Issues: Project components were developed using previous community surveys performed in the Linden Community, requests for improvements received by Recreation and Parks staff, and the OneLinden Community Action Plan. Community input will be requested in late summer 2023 once 70 percent of the design is drafted. A finalized date will be provided to the South Linden Area Commission, the Department of Neighborhoods, and published through all applicable channels of communication to ensure resident participation. For this design portion of the project, there are no anticipated park closures.
Area(s) Affected: South Linden (45)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by working with neighborhood groups to improve parks and updating at least one community park per year.
Fiscal Impact: $99,810.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7712 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with CEC to provide architectural and engineering services for the Maloney Park Improvements 2022 Project; to authorize the expenditure of $99,810.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($99,810.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with CEC to provide architectural and engineering services for the Maloney Park Improvements 2022 Project; and
WHEREAS, it is necessary to authorize the expenditure of $99,810.00 from the Recreation and Parks Voted Bond Fund 7712; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director of Recreation and Parks to enter into contract with CEC in order to complete the design work and construction plan set to ensure a construction start in fall of 2023, avoiding escalation of costs that have been prevalent for the relevant construction materials of this project, including asphalt, concrete, and playground equipment, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with CEC to provide architectural and engineering services for the Maloney Park Improvements 2022 Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. For the purpose stated in Section 1, the expenditure of $99,810.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the and Parks Voted Bond Fund 7712 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof,, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.