Explanation
Background: This legislation authorizes the Finance and Management Director to issue purchase orders for automotive parts, supplies, services, and accessories for the Fleet Management Division. Universal Term Contracts are in place for these parts, supplies, services, and accessories. These parts are used to repair approximately 3,200 city vehicles.
Fiscal Impact: The Fleet Management Division 2008 operating budget contains nearly $9 million for the purchase of automotive parts, supplies, services, and accessories. This legislation authorizes an expenditure of $70,000.00 with various vendors to purchase automotive parts, supplies, services, and accessories. Approximately $9 million was expended for similar items in 2007. Two Hundred Twenty-Five Thousand Dollars was budgeted for oils and greases (2281) of which there is $33,499.79 left in the budget. After passag eof this ordinance, $8,499.79 will be left unencumbered.
Emergency action is requested in order to ensure an uninterrupted supply of vehicle parts, supplies, services, and accessories, thereby keeping City owned vehicles in operation, including police cruisers and refuse collection equipment.
Title
To authorize the Finance and Management Director to issue various purchase orders for automotive parts, supplies, services, and accessories for the Fleet Management Division per the terms and conditions of Universal Term Contracts; to authorize the expenditure of $70,000 from the Fleet Management Services Funds; and to declare an emergency. ($70,000.00)
Body
WHEREAS, Universal Term Contracts (UTC) have been established through the formal competitive bid process by the Purchasing Office, and
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase automotive parts, supplies, services, and accessories for motorized equipment, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to issue various purchase orders for automotive parts, supplies, services, and accessories for the repair of approximately 3,200 city vehicles, keeping them operating, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to issue purchase orders for the Fleet Management Division, per the terms and conditions of Universal Term Contracts, as follows:
American Automatic - FL003888
CC# 310994510 expires 01/26/09
Object Level Three 3373
Contract expires 12/31/10
Fas Lube - FL003365
CC# 314412774 expires 08/05/10
Object Level Three 3373
Contract expires 08/31/08
McGlaughlin Oil - FL003542
CC# 314412774 expires 08/05/10
Object Level Three 2281
Contract expires 03/31/09
SECTION 2. That the sum of $70,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized to be expended as follows:
Division: 45-05
Fund: 513
OCA Code: 451347
Object Level 1: 02
Object Level 3: 2281
Amount: $25,000.00
Object Level One 02 Total $25,000.00
Division: 45-05
Fund: 513
OCA Code: 451347
Object Level 1: 03
Object Level 3: 3373
Amount: $45,000.00
Object Level One 03 Total $45,000.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.