Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to enter into a professional engineering services contract with R.D. Zande & Associates, Inc. The purpose of this Project is to determine a method to identify sources of I&I entering the sanitary sewer collection system and develop a method(s) for their removal. The project will have two study areas. These include approximately 100 properties each, in portions of Clintonville and Driving Park.
2. PROCUREMENT INFORMATION:
The Division advertised a Request for Proposal's (RFP's) for the subject services in the City Bulletin in accordance with the provisions of Section 329.14 of Columbus City Codes. The Division of Sewerage and Drainage received six proposals for this project on February 20, 2004. The six firms were Burgess & Niple; DLZ of Ohio; Metcalf & Eddy; Pomeroy & Assoc.; URS Corporation and R.D. Zande & Associates.
These proposals were reviewed and ranked by a Professional Engineering Services Selection Committee in order to determine the consultant best qualified to provide the services for this project. The criterion included the firm's competence to perform based upon technical training, education and experience of personnel; competence to perform based upon previous experience on similar projects; technical approach; ability to perform expeditiously based upon existing workload and availability of personnel; past performance on similar projects based upon providing quality work, controlling costs and meeting deadlines; familiarity with local project requirements; and location of offices performing the work. After careful consideration, the committee recommended that R.D. Zande & Associates be selected to provide the engineering services for these projects, for which the Director of Public Utilities has concurred. Division engineering personnel have concluded contract negotiations with R.D. Zande & Assoc., for purposes of determining the proposed scope of services and cost.
3. FISCAL IMPACT: This ordinance requests the transfer and appropriation of funds from the Sewerage System Reserve Fund to the 1991 Voted Sanitary Bond Fund in order to fund this proposed expenditure. This transaction is a temporary measure that is required until such time as the proceeds of a bond sale can be deposited into the appropriate project account.
4. EMERGENCY DESIGNATION: The Division of Sewerage and Drainage is requesting City Council to designate this ordinance an emergency measure in order to allow for the immediate commencement of this project's field work during the spring season that has higher than normal rainfall, which is necessary to provide valuable, quantifiable data that is an important component in assessing the project's goals.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services contract with R. D. Zande & Associates, Inc., in connection with the Sewer System Inflow and Infiltration Elimination Pilot Project; to authorize the appropriation, transfer and expenditure of $284,799.36 from the Sewer System Reserve Fund to the 1991 Voted Sanitary Bond Fund; for the Division of Sewerage and Drainage, and to declare an emergency. ($284,799.36)
Body
WHEREAS, the Division of Sewerage and Drainage of the Department of Public Utilities is desirous of determining a method to identify sources of inflow & infiltration (I/I) entering the sanitary sewer collection system and to develop methods for their removal; and
WHEREAS, Division engineering personnel have included two areas of approximately 100 properties each in portions of the Clintonville and Driving Park communities within the City of Columbus; and
WHEREAS, the Division of Sewerage and Drainage duly advertised a Request for Proposals within the City of Columbus Bulletin in accordance with the procurement provisions of Section 329.14 of the Columbus City Codes; whereupon proposals were received on February 20, 2004 from Burgess & Niple; DLZ of Ohio; Metcalf & Eddy of Ohio; Pomeroy & Associates; URS Corporation; and R. D. Zande & Associates; and
WHEREAS, based upon an evaluation of these proposals utilizing predetermined criteria, a selection committee determined that R.D. Zande & Associates, submitted the best proposal for the required project services, to which the Director of the Department of Public Utilities concurred; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, in that is has been determined necessary for this Council to authorize the Director of Public Utilities to award a professional engineering services contract for purposes of providing the aforementioned services; to authorize the appropriation and transfer of funds from the Sanitary Sewer Reserve Fund to the 1991 Voted Sanitary Bond Fund, in order to allow for the immediate commencement of field work during the spring season that has higher than normal rainfall, which provides valuable quantifiable data in the division's goal of cost effectively eliminating inflow and infiltration; for the preservation of the public, health, peace, and safety, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That from the unappropriated monies in the Sewerage System Reserve Fund 654, and from all monies estimated to come into said fund from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2003, the sum of $284,799.36 is hereby appropriated to the Division of Sewerage and Drainage, Division 60-05, Object Level One 10, Object Level Three 5502, OCA Code 901553.
Section 2. That the City Auditor is hereby authorized and directed to transfer $284,799.36 to the 1991 Voted Sanitary Bond Fund No. 664, into the appropriate project accounts as specified within Section 3 herein, at such time as deemed necessary by him, and to expend said funds, or so much thereof as may be necessary.
Section 3. That $284,799.36 is hereby appropriated for the Sewer System I/I Elimination Pilot Project within the 1991 Voted Sanitary Bond Fund No. 664| Division 60-05| Object Level Three No. 6676| Proj. No.: 650698| OCA Code 642918| $284,799.36.
Section 4. That upon obtaining other funds for the purpose of funding sanitary sewer system capital improvement work, the City Auditor is hereby authorized to repay the Sewerage System Reserve Fund the amount transferred under Section 2., above, and said funds are hereby deemed appropriated for such purpose.
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modifications associated with the expenditure of the funds transferred under Section 2., above.
Section 6. That the Director of Public Utilities be, and hereby is, authorized to enter into a professional engineering services contract with R. D. Zande & Associates, Inc., 1500 Lakeshore Drive, Columbus, Ohio 43204, in connection with the capital improvements project identified within Section 3 herein, in accordance with the terms and conditions of the Contract on file in the office of the Division of Sewerage and Drainage's Sewer System Engineering Section.
Section 7. That the expenditure of $284,799.36,or as much thereof as may be needed, be and the same hereby is authorized from the 1991 Voted Sanitary Bond Fund| Sewer System I/I Elimination Pilot Project| Proj. No.: 650698| OCA Code 642918| Division 60-05.
Section 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.