Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Police and Fire Pipes and Drums Apparel with J. Higgins, LTD. The Division of Police is the primary user for Pipes and Drums uniforms and accessories. Police and Fire Pipes and Drums Apparel are used to outfit the personnel in the Pipes and Drums division of Public Safety. The term of the proposed option contract would be approximately three (3) years, expiring October 31, 2028, with the option to renew for two (2) additional one (1) year periods. The Purchasing Office opened formal bids on July 10, 2025. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 of Columbus City Code relating to competitive bidding (Request for Quotation No. RFQ030522). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
J. Higgins, LTD, CC# 008016 expires 7/21/2027, All items, $1.00
Total Estimated Annual Expenditure: $15,000.00, Division of Police, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Director of the Department of Finance and Management to enter into a Universal Term Contract for the option to purchase Police and Fire Pipes and Drums Apparel with J. Higgins LTD; and to authorize the expenditure of $1.00. ($1.00)
Body
WHEREAS, the Police and Fire Pipes and Drums Apparel UTC will provide for the purchase of all clothing and accessories for the Pipes and Drums personnel; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on July 10, 2025 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, it has become necessary in the daily operation of the Department of Public Safety to authorize the Director of Finance and Management to enter into a Universal Term Contract for the option to purchase Police and Fire Pipes and Drums Apparel; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to enter into the following Universal Term Contract for the option to purchase Police and Fire Pipes and Drums Apparel in accordance with Request for Quotation RFQ030522 for a term of approximately three (3) years, expiring October 31, 2028, with the option to renew for two (2) additional one (1) year periods, as follows:
J. Higgins LTD., All items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.