City of Columbus - File #: 1807-2006

• File #: 1807-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/5/2006
• In control: Safety Committee
• On agenda: 11/20/2006
• Final action: 11/22/2006
• Title: To authorize and direct the Director of Public Safety to enter into a contract with Motorola C & E for backup maintenance service required for continued operation of the new Fire and Police 800 MHz Infrastructure in accordance with the provisions of sole source procurement, to authorize the expenditure of $113,864.28, or so much thereof as needed, from the Division of Support Services' 2006 General Fund budget. ($113,864.28).

Date	Ver.	Action By	Action	Result
11/22/2006	1	CITY CLERK	Attest
11/21/2006	1	MAYOR	Signed
11/20/2006	1	Columbus City Council	Approved	Pass
11/20/2006	1	COUNCIL PRESIDENT	Signed
11/6/2006	1	Columbus City Council	Read for the First Time
10/19/2006	1	Safety Drafter	Sent to Clerk's Office for Council
10/18/2006	1	Safety Drafter	Sent for Approval
10/18/2006	1	CITY ATTORNEY	Reviewed and Approved
10/18/2006	1	Safety Drafter	Sent for Approval
10/18/2006	1	Auditor Reviewer	Reviewed and Approved
10/18/2006	1	CITY AUDITOR	Reviewed and Approved
10/18/2006	1	CITY AUDITOR	Reviewed and Approved
10/16/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/16/2006	1	FINANCE DIRECTOR	Reviewed and Approved
10/13/2006	1	Finance Reviewer	Reviewed and Approved
10/13/2006	1	Finance Reviewer	Reviewed and Approved
10/12/2006	1	Safety Drafter	Sent for Approval
10/12/2006	1	EBOCO Reviewer	Reviewed and Approved
10/12/2006	1	ODI DIRECTOR	Reviewed and Approved
10/12/2006	1	Safety Drafter	Sent for Approval
10/11/2006	1	SAFETY DIRECTOR	Reviewed and Approved
10/10/2006	1	Safety Drafter	Sent for Approval
10/10/2006	1	Safety Reviewer	Reviewed and Approved
10/10/2006	1	Safety Reviewer	Reviewed and Approved
10/5/2006	1	Safety Drafter	Sent for Approval
10/5/2006	1	Safety Reviewer	Reviewed and Approved

Explanation

1.  BACKGROUND:

A.      Need:  This ordinance authorizes the Director of Public Safety, on behalf of the Division of Support Services, to enter into contract with Motorola C & E, for backup maintenance service which is required to ensure continued operation of the Fire and Police 800 MHz Infrastructure, 800 MHz Radios, Wireless PA, and Mobile Data RF Communication Systems.  Starting January 1, 2007 through December 31,2007.

      The City accepted the 800 MHz Radio System April 1, 1992, Wireless PA System August 10, 1999 and the Mobile Data System August 1, 1999.  The new 800 MHz Infrastructure upgrade was funded by Federal Grant Money, and was installed in 2006, the warranty on this infrastructure will expire on December 31, 2006.  This contract will provide backup field engineering support from Motorola C & E for system failures, factory repair of some circuit board failures, and access to Motorola engineers on an around-the-clock basis.  The contract covers depot level maintenance for all the fixed end components of the 800 MHz Radio, Wireless PA, and Mobile Data RF Communication Systems.

B.      Bid Information: Motorola C & E is the only known provider for this type of services.

C.      Contract Compliance:  361115800

2.  FISCAL IMPACT:

A.      Budgeted Amount: Funds for this expenditure are available in the Department of Public Safety, Division of Support Services' 2006 Budget Appropriation.

Title

To authorize and direct the Director of Public Safety to enter into a contract with Motorola C & E for backup maintenance service required for continued operation of the new Fire and Police 800 MHz Infrastructure in accordance with the provisions of sole source procurement, to authorize the expenditure of  $113,864.28, or so much thereof as needed, from the Division of Support Services' 2006 General Fund budget.  ($113,864.28).

Body

WHEREAS, the City of Columbus requires a Backup Service Maintenance Agreement with Motorola C & E for the Police and Fire 800 MHz Infrastructure, 800 MHz Radios, Wireless PA, and Mobile Data RF Communication Systems; and,

WHEREAS, Motorola C & E is the only known company that can provide essential backup service 24 hours a day, seven days a week, to the systems; and,

WHEREAS, Division of Support Services has a need for a Backup Service Maintenance Agreement with Motorola C & E for the Police and Fire 800 MHz Infrastructure, 800 MHz Radio, Wireless PA, and Mobile Data RF Communication Systems; and,

WHEREAS, Backup Service Maintenance Agreement with Motorola C & E is the responsibility of the Department of Public Safety, Division of Support Services; to ensure the integrity of the communications systems for the Divisions of Police and Fire, thereby preserving the public peace, health, safety and welfare; now therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS

Section 1.  That the Director of Public Safety be and is hereby authorized and directed to enter into a Backup Service Maintenance Agreement with Motorola C & E for the Fire and Police 800 MHz Infrastructure,  800 MHz Radios, Wireless PA, and Data RF Communication Systems for the period of January 1, 2007 through December 31, 2007.

Section 2.  That this agreement is made in accordance with the provisions of Section 329.07 (c) of the Columbus City Code.

Section 3.  That for the purpose stated in Section 1 hereof, the expenditure of $113,864.28 or so much thereof as may be needed, is hereby authorized from:

DIVISION    SUBFUND    OBJECT LEVEL 2      OBJECT LEVEL 3      OCA CODE    AMOUNT

  30-02           010                     03                                 3372                         320104               $113,864.28

Section 4.   That this ordinance shall take effect and be in force from and after the earliest period allowed by law.