Explanation
BACKGROUND: This legislation authorizes the Director of Development to enter a grant agreement with the Community Shelter Board in an amount up to $31,000.00 to provide additional case management services for the former residents of the Colonial Village apartment complex, and to authorize expenditures beginning May 1, 2024. Funding will be advanced to the agency on a predetermined schedule.
Throughout December 2023 and January 2024 approximately 1,300 tenants were relocated to temporary housing due to unsafe and unhealthy conditions at the Colonial Village Apartment complex. The City of Columbus began providing temporary housing support to the families who were vacated from Colonial Village in November of 2023. Many of the families being served are asylum seekers who are working to navigate language barriers, immigration processes and the housing landscape simultaneously. Additional case management services are needed for these families in order to help them navigate these processes so that they may successfully exit the shelter system.
That Columbus City Council acknowledges and defines as operating costs inherent to the mission of this non-profit the purchase of food and non-alcoholic beverages for populations experiencing homelessness, housing insecurity, and/or food insecurity. Any or all of the expenditure authorized by this ordinance may be spent toward payment of food and non-alcoholic beverage expenses for such populations. Expenses incurred prior to the creation of a purchase order may be reimbursed. However, in no case may food and non-alcoholic beverage expenses incurred prior to the date of the original legislation adoption be reimbursed. City Council declares that the expenditure on food and non-alcoholic beverage expenses authorized by this ordinance to be for a proper public purpose.
EMERGENCY DESIGNATION: Families are currently residing in hotels throughout the City, additional capacity is needed to provide case management assistance to families as they work to locate housing, employment opportunities which will allow them to relocate permanently and limit additional cost to the City and strain on the shelter system.
FISCAL IMPACT: Funding of $31,000.00 is available within the General Fund, Neighborhood Initiatives Subfund.
Title
To authorize the Director of the Department of Development to enter into a grant agreement with the Community Shelter Board in an amount up to $31,000.00 to provide additional case management services for the former residents of the Colonial Village apartment complex; to authorize an appropriation and expenditure of $31,000.00 within the Neighborhood Initiatives Subfund; to authorize payment for reasonable food and non-alcoholic beverages for residents; to approve expenditures incurred prior to the approval of the purchase order; to authorize the advancement of funds on a predetermined schedule; and to declare an emergency. ($31,000.00)
Body
WHEREAS, approximately 1,300 tenants were relocated to temporary housing due to unsafe and unhealthy conditions at the Colonial Village Apartment complex; and
WHEREAS, the City wishes to enter into a grant agreement with the Community Shelter Board to provide additional case management services for the former residents of the Colonial Village apartment complex; and
WHEREAS, services available include delivery of meals, transportation, staffing costs, as well as security services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development, in that it is immediately necessary to authorize the Director of the Department of Development to enter into a grant agreement with the Community Shelter Board to provide additional case management services for the former residents of the Colonial Village apartment complex to assist families as they work to locate housing, employment opportunities which will allow them to relocate permanently and limit additional cost to the City and strain on the shelter system, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Development is hereby authorized to enter into a grant agreement with the Community Shelter Board in an amount up to $31,000.00 to provide additional case management services for the former residents of the Colonial Village apartment complex; to authorize expenditures incurred prior to the purchase order, beginning May 1, 2024; and to authorize the advancement funds per a schedule to be included in the agreement.
Section 2. That Columbus City Council acknowledges and defines as operating costs inherent to the mission of this non-profit the purchase of food and non-alcoholic beverages for populations experiencing homelessness, housing insecurity, and/or food insecurity. Any or all of the expenditure authorized by this ordinance may be spent toward payment of food and non-alcoholic beverage expenses for such populations. Expenses incurred prior to the creation of a purchase order may be reimbursed. However, in no case may food and non-alcoholic beverage expenses incurred prior to the date of the original legislation adoption be reimbursed. City Council declares that the expenditure on food and non-alcoholic beverage expenses authorized by this ordinance to be for a proper public purpose.
Section 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2024, the sum of $31,000.00 is appropriated in fund 1000 (General Fund), Subfund 100018 (Neighborhoods Initiatives Subfund), Dept-Div 44-01 (Administration), in object class 05 (Other) per the account codes in the attachment to this ordinance.
Section 4. That for the purpose as stated in Section 1, the expenditure of $31,000.00, or so much thereof as may be necessary, is hereby authorized in fund 1000 (General Fund), Subfund 100018 (Neighborhood Initiatives Subfund), Dept-Div 44-01 (Administration), in Object Class 05 (Other) per the accounting codes in the attachment to this ordinance.
Section 5. That this agreement is awarded pursuant to the relevant provisions of Columbus City Code related to awarding grant agreements.
Section 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
Section 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract modifications associated with this ordinance.
Section 8. For the reasons stated in the Preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.