Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract for the option to purchase Pest Control Services on an as needed basis by various Divisions of the City of Columbus. These Pest Control Services are necessary to maintain a safe and clean environment in the various City buildings and grounds. The term of the proposed option contract would be through May 31, 2013 with the option to renew for one (1) additional year subject to mutual agreement of both parties. The Purchasing Office opened formal bids on March 17, 2011.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003852. Thirty Five (35) bids were solicited (M1A:6, F1:1): Five (5) (M1A:0, F1:0) bids were received. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder as follows:
Action Pest control, Inc. CC#311477009 (expires 6-7-2012)
Total Estimated Annual Expenditure: $65,000.00.
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The various Divisions will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract with Action Pest Control, Inc. for the option to purchase Pest Control Services on an as needed basis; and to authorize the expenditure of one dollar to establish the contracts from the Mail, Print Services and UTC Fund. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 10, 2011 and opened responses on March 17, 2011 and selected the lowest responsive, responsible and best bidder; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, the contract will be in effect for two (2) years to and including May 31, 2013, with the option to extend for One (1) additional year subject to mutual agreement of both parties: and
WHEREAS, these Pest Control Services are necessary to maintain the safe and clean environment in various City buildings and grounds, this is being submitted for consideration; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Pest Control Services on an as needed basis in accordance with Solicitation No. SA003852 for the term ending May 31, 2013 with the option to extend for One (1) additional year subject to mutual agreement of both parties as follows:
Action Pest control, Inc. Groups 1, 2, 3 and 4 All Items: Amount $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.