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File #: 0777-2004    Version: 1
Type: Ordinance Status: Passed
File created: 4/15/2004 In control: Administration Committee
On agenda: 6/7/2004 Final action: 6/9/2004
Title: To authorize and direct the City Auditor to transfer $228,000.00 from the Special Income Tax Fund to the Safety Bond Fund, to authorize the appropriation and expenditure of $228,000.00 from the Safety Bond Fund, and to authorize the Public Service Director to contract for the Facilities Management Division with Smith Roofing, Ltd. in the amount of $228,000.00 for the renovation of the roof at the Fire Training Academy, and to declare an emergency. ($228,000.00)
Date Ver.Action ByActionResultAction DetailsMeeting Details
6/9/20041 CITY CLERK Attest  Action details Meeting details
6/8/20041 MAYOR Signed  Action details Meeting details
6/7/20041 Columbus City Council ApprovedPass Action details Meeting details
6/7/20041 COUNCIL PRESIDENT Signed  Action details Meeting details
5/25/20041 Service Drafter Sent to Clerk's Office for Council  Action details Meeting details
5/24/20041 ODI DIRECTOR Reviewed and Approved  Action details Meeting details
5/24/20041 Service Drafter Sent for Approval  Action details Meeting details
5/24/20041 CITY ATTORNEY Reviewed and Approved  Action details Meeting details
5/20/20041 EBOCO Reviewer Reviewed and Approved  Action details Meeting details
5/18/20041 Service Drafter Sent for Approval  Action details Meeting details
5/17/20041 Auditor Reviewer Contingent Within  Action details Meeting details
5/17/20041 CITY AUDITOR Reviewed and Approved  Action details Meeting details
5/14/20041 Service Drafter Sent for Approval  Action details Meeting details
5/12/20041 Finance Reviewer Reviewed and Approved  Action details Meeting details
5/12/20041 FINANCE DIRECTOR Reviewed and Approved  Action details Meeting details
5/6/20041 Service Drafter Sent for Approval  Action details Meeting details
4/27/20041 FINANCE DIRECTOR Reviewed and Approved  Action details Meeting details
4/26/20041 Finance Drafter Sent for Approval  Action details Meeting details
4/23/20041 SERVICE DIRECTOR Reviewed and Approved  Action details Meeting details
4/19/20041 Service Drafter Sent for Approval  Action details Meeting details
4/15/20041 Service Drafter Sent for Approval  Action details Meeting details
4/15/20041 Service Drafter Sent for Approval  Action details Meeting details
Explanation
 
BACKGROUND:  This ordinance authorizes the Public Service Director to enter into contract for the Facilities Management Division with Smith Roofing, Ltd., in the amount of $228,000.00 for the renovation of the roof at the Fire Training Academy, 3639 Parsons Avenue.  The renovation will consist of replacing the current roof with a granular-textured roof of modified bitumen asphalt.  The contractor has ninety days upon notification of the award of the contract to complete the project.  The roof will include a 30-year workmanship and material guarantee.
 
Formal proposals were solicited on February 26, 2004, and eight firms submitted proposals on March 9, 2004 as follows (1 MBE*, 0 FBE):  
 
Nu-Tec Roofing Contractors, LLC                       $ 224,000.00
*Smith Roofing, Ltd.                             $ 228,000.00
Kalkreuth Roofing and Sheet Metal, Inc.          $ 264,051.00
K & W Roofing, Inc.                             $ 265,770.00
Field & Associates, Inc.                             $ 271,084.00
Enterprise Roofing & Sheet Metal, Inc.            $ 271,158.00
Frost & Co., Inc.                                   $ 320,000.00
Harold J. Becker Co., Inc.                             $ 342,450.00
 
The Facilities Management Division recommends the bid award to the most responsive and responsible bidder, Smith Roofing, Ltd.  CCN 31-1422838, exp. 06/05/2004.  This recommendation is the consequence of the lowest bidder, Nu-Tec Roofing Constractors LLC having more willful and serious Occupational Safety and Health Administration violations in the last three years than Smith Roofing, Ltd.
 
This ordinance also authorizes the transfer, appropriation, and expenditure of $228,000.00 from the Special Income Tax Fund to pay for this project. The Special Income Tax transfer and appropriation is a temporary measure until the City sells notes or bonds for this project.
 
Emergency action is requested so that the contractor will be able to complete this project during good weather.  
 
Fiscal Impact:  The Special Income Tax fund has a sufficient budget to support the transfer of $228,000.00.  The total cost of the contract is $228,000.00.
 
Title
 
To authorize and direct the City Auditor to transfer $228,000.00 from the Special Income Tax Fund to the Safety Bond Fund, to authorize the appropriation and expenditure of $228,000.00 from the Safety Bond Fund, and to authorize the Public Service Director to contract for the Facilities Management Division with Smith Roofing, Ltd. in the amount of $228,000.00 for the renovation of the roof at the Fire Training Academy, and to declare an emergency.  ($228,000.00)
 
Body
 
WHEREAS, the roof at the Fire Training Academy is in disrepair and in need of replacement, and  
 
WHEREAS, the Facilities Management Division recommends Smith Roofing, Ltd. as the most responsive and responsible bidder, and
WHEREAS, a transfer of funds from the Special Income Tax Fund is necessary to fund this purchase; and
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund the amount transferred; and
WHEREAS, the aggregate principal amount of additional obligations which the City will issue to finance this purchase is presently expected not to exceed $228,000.00; and
WHEREAS, an emergency exists in the Facilities Management Division, Public Service Department, in that it is immediately necessary to undertake this roof renovation project at the Fire Training Academy so the project can be completed during good weather,  thereby preserving the public health, peace, property, safety, and welfare; now, therefore
 
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
 
SECTION 1. That the sum of $228,000.00 be and is hereby appropriated from the unappropriated balance of the Special Income Tax Fund, Fund 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2004 to the City Auditor, Department 22-01, Object Level One 10, OCA Code 902023, Object Level Three 5502.
SECTION 2. That the City Auditor is hereby authorized to transfer said funds to the Safety Bond Fund, Fund 701, at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.  
SECTION 3.  That the amount of $228,000.00 is hereby transferred and appropriated to the Safety Bond Fund 701, Fire Facility Renovation Project 340103, OCA Code 644559, Object Level Three Code 6641.
SECTION 4.  That upon obtaining other funds for the Fire Facility Renovation Project, the City Auditor is hereby authorized and directed to repay the Special Income Tax Fund the amount transferred under Section 3, above, and said funds are hereby deemed appropriated for such purpose.
SECTION 5.  That the City Auditor is authorized to establish proper accounting project numbers, and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Section 2, above.
SECTION 6.  That the Public Service Director is hereby authorized to contract with Smith Roofing, Ltd. for the renovation of the roof at the Fire Training Academy, 3639 Parsons Avenue.
 
SECTION 7.  That the expenditure of $228,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 6, be and is hereby authorized and approved as follows:
 
Division: 30-04
Fund: 701
Project:  340103
OCA Code: 644559
Object Level 1: 06
Object Level 3: 6641
Amount: $228,000.00
 
SECTION 8.  That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.