Explanation
1. BACKGROUND:
Need: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services contract modification agreement in the amount of $261,624.75 with Chester Engineers Ohio, Inc., in connection with the Alum Creek Trunk (North) / Alum Creek SubTrunk Rehabilitation Project for the Division of Sewerage and Drainage.
The Alum Creek Trunk Sewer and the Alum Creek Subtrunk were assessed for their structural and O&M integrity in Phase 1 of this project. The assessment yielded that repairs were necessary to prolong the service life of these sewers, and to prevent the risk of failures. This modification will provide for the design of the recommended repairs. The recommended repairs are based on the approved Assessment Report authorized in Ordinance 1284-2009. Future modifications are planned. The updated contract timeline for completion is December, 2015.
1.1 Amount of additional funds to be expended: $261,624.75
Original Agreement Amount: $ 663,237.56
Modification 1 (current) $ 261,624.75
Total (Orig. + Mod. 1) $ 924,862.31
1.2. Reasons additional goods/services could not be foreseen:
This modification was planned as part of the original contract.
1.3. Reason other procurement processes are not used:
Chester Engineers is most familiar with the project and site conditions, and best suited to develop the plans and bid specifications for this completion of their recommendations from Phase 1 of this project. To solicit proposals for the completion of these services would be more costly due to duplication of effort, and lead to project delays associated with the RFP process.
1.4. How cost of modification was determined:
Costs were developed by the consultant based on the scope of services to be provided, and these costs reviewed by the City project engineer and found to be acceptable.
2. ECONOMIC AND ENVIRONMENTAL IMPACT:
The proposed repairs will extend the service life of these sewers by at least 20 years. This will help prevent the risk of any potential collapses or operational failures within the sewer that could lead to regulatory fines or other social and environmental costs associated with the resulting sewage spills.
3. FISCAL IMPACT:
This ordinance authorizes the transfer within and expenditure of $261,624.75 from the Sanitary Sewer General Obligation Bond Fund, Fund 664 and authorizes amendment to the 2012 Capital Improvement Budget.
4. CONTRACT COMPLIANCE NO.: 20-2401674 | MBE | 05/31/2013
5. EMERGENCY DESIGNATION: Emergency designation is not requested for this legislation.
Title
To authorize the Director of Public Utilities to enter into a modification for professional engineering services with Chester Engineers, in connection with the Alum Creek Trunk (North) / Alum Creek SubTrunk Rehabilitation Project; and to authorize the transfer within and expenditure of $261,624.75 from the Sanitary Sewer General Obligation Bond Fund; and amend the 2012 Capital Improvement Budget. ($261,624.75)
Body
WHEREAS, the original contract entered into with Chester Engineers was authorized by Ordinance 1284-2009 which was passed by City Council on October 26, 2009; Contract No. EL009864 was executed on December 29, 2009; and approved City Attorney on December 29, 2009; and
WHEREAS, it is necessary for City Council to authorize the transfer within and expenditure of funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, To authorize the Director of Public Utilities to enter into a modification agreement for professional engineering services with Chester Engineers, in connection with the Alum Creek Trunk (North) / Alum Creek SubTrunk Rehabilitation Project; for the preservation of the public health, peace, property, and safety; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a modification agreement for professional engineering services with Chester Engineers Ohio, Inc., 88 East Broad Street, Suite 1980, Columbus, Ohio 43215, in order to provide the professional engineering services in accordance with the terms and conditions as shown in the contract modification on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor be and hereby is authorized and directed to transfer up to $261,624.75 from within the Sanitary Sewer General Obligation Bond Fund | Fund No. 664 | Division 60-05 | Object Level Three 6676:
From:
Fund No. | Project No. | Project Name | OCA Code | change
664 | 650757-100000 | Whetstone Park of Roses WWTF (Clintonville) | 664757 | -$261,624.75
To:
Fund No. | Project No. | Project Name | OCA Code | change
664 | 650725-100002 | Alum Creek Trunk (North) & Alum Creek Subtrunk | 669725 | +$261,624.75
SECTION 3. That the 2012 Capital Improvements budget is hereby amended as follows, to provide sufficient budget authority for the project expenditures stated in the ordinance herein.
Fund No. | Project No. | Proj. Name | Current | Revised | (Change)
664 | 650757-100000 | Whetstone Park Roses WWTF (Clintonville) | $649,000 | $387,375 | (-$261,625)
664 | 650725-100002 | Alum Creek Trk (N) & Alum Creek Subtrk | $0 | $261,625 | (+$261,625)
SECTION 4. That the expenditure of up to $261,624.75, or as much thereof as may be needed, be and the same is hereby authorized from the Sanitary Sewer General Obligation Bond Fund, as follows:
Fund 664| Division 60-05| Project 650725-100002 | OCA Code 669725 | Object Level Three 6676
SECTION 5. That the said firm, Chester Engineers Ohio, Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.