Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Human Resources, to enter into a sole source contract with iReportSource, Inc. for technical support, maintenance, and hosting of the iReport software system.
iReport is a risk management software solution used for training, safety audits, near misses, incident reporting, tracking, and investigation. The Citywide Occupational Safety and Health Program, within the Department of Human Services, is the administrator of the application for the entire city enterprise solution, which began in 2021. It was most recently authorized by Ordinance 0406-2025, passed by City Council on March 3, 2025.
Because iReportSource, Inc. is the sole provider of hosting, maintenance and support services for iReportSource software, this ordinance is being submitted in accordance with the provisions of sole source procurement of the Columbus City Code, Chapter 329.
This ordinance authorizes the expenditure of $119,000.00 which includes contingency funding in the amount of $10,000.00 for unforeseen circumstances for the above-described services for the period of one year from April 1, 2026, to March 31, 2027.
FISCAL IMPACT
Funding in the amount of $119,000.00 is available and budgeted in the 2025 Information Services Operating Fund budget.
CONTRACT COMPLIANCE
Vendor Name: iReportSource, Inc.
Account no. 025604
Expiration Date: 1/14/2027
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Human Resources, to enter into a contract with iReportSource, Inc. for technical support, maintenance, and hosting of the iReport software system in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $119,000.00 from the Department of Technology, Information Services Operating Fund. ($119,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Technology, on behalf of the Department of Human Resources, to enter into a sole source contract with iReportSource, Inc. for technical support, maintenance and hosting of the iReport software system; and
WHEREAS, the services provided by iReportSource, Inc. are in accordance with sole source procurement provisions of Chapter 329 of the Columbus City Code; and
WHEREAS, the term of this agreement shall be for one year starting from April 1, 2026, and ending on March 31, 2027, at a cost of $119,000.00;
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology on behalf of the Department of Human Services to authorize the Director to enter into a contract with iReportSource, Inc. for technical support, maintenance, and hosting of the iReport application, for the preservation of the public health, peace, property, safety, and welfare; and health, peace, property and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, on behalf of the Department of Human Services be and is hereby authorized, to enter into a sole source contract with iReportSource, Inc. for technical support, maintenance and hosting of the iReport application, on behalf of the Department of Human Services for a period of one year, beginning on April 1, 2026, and ending on March 31, 2027, at a cost of $119,000.00.
SECTION 2. That the expenditure of $119,000.00, or so much thereof as may be necessary, is hereby authorized to be expended as follows in the attachment of this ordinance. (Please see attachment: 2835-2025EXP)
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. This ordinance is being submitted in accordance with the provisions of sole source procurement of the Columbus City Code Chapter 329.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.