Explanation
BACKGROUND:
This ordinance authorizes the Directors of the Departments of Technology and Public Utilities to enter into a sole source contract with Hansen Banner LLC for annual software maintenance and support for the Columbus Utility Billing System (CUBS). The original contract agreement (CT-15918) was established in 1994, and was most recently continued by the authority of Ordinance No. 1514-2022, passed on June 16, 2022, through purchase order PO350836. This contract agreement will provide support for the coverage term period from October 1, 2023 to September 30, 2024, at a cost of $459,136.66 $525,537.30. The CUBS system supports billing and collections for the Department of Public Utilities (DPU). This contract will allow DoT and DPU to continue utilizing services provided by Hansen Banner LLC for annual software maintenance and support services for the Columbus Utility Billing System (CUBS).
This ordinance also requests approval to enter into a sole source contract for services provided by Hansen Banner LLC in accordance with sole source procurement provisions of Chapter 329 of the Columbus City Code as it has been determined Hansen Banner LLC is the sole distributor of the software products associated with the CUBS system, and does not utilize distributors or resellers to provide maintenance and support or professional services for its software products.
EMERGENCY DESIGNATION
Emergency action is requested to avoid disruptions to the above-described systems.
FISCAL IMPACT:
In 2021 and 2022, $385,258.91 and $468,190.12, were legislated respectively for maintenance, support, and upgrades. The cost associated with this contract (2023) with Hansen Banner LLC., formerly known as Ventyx, Inc. is $459,136.66 $525,537.30. The aggregate contract total, including this request is $16,730,757.17 $16,797,157.81. Funds have been identified and are available within the Department of Technology, Information Services Operating Fund.
CONTRACT COMPLIANCE:
Vendor: Hansen Banner, LLC; C.C#: 008834; Expiration Date: 7/28/2024
(DAX Vendor Acct. #: 008834)
Title
To authorize the Directors of the Department of Technology and the Department of Public Utilities to enter into a sole source contract for annual software maintenance and support services with Hansen Banner, LLC in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $459,136.66 $525,537.30 from the Department of Technology, Information Service Operating Fund,; and to declare an emergency. ($459,136.66) ($525,537.30)
Body
WHEREAS, it is necessary to authorize the Directors of the Departments of Technology and Public Utilities to enter into a sole source contract with Hansen Banner, LLC., formerly known as Ventyx, Inc., for annual software maintenance and support for the Columbus Utility Billing System (CUBS). The CUBS system supports billing and collections for DPU. This contract will allow DoT and DPU to continue utilizing services provided by Hansen Banner LLC for annual maintenance and support for CUBS; and
WHEREAS, the original contract (CT-15918) was established in 1994, and was most recently continued by the authority of Ordinance No. 1514-2022, passed on June 16, 2022, through purchase order PO288884. This sole source contract will provide software maintenance and support services for the coverage term period from October 1, 2023 to September 30, 2024, at a cost of $459,136.66 $525,537.30; and
WHEREAS, Hansen Banner, LLC., formerly known as Ventyx, Inc., is the sole distributor of the software products associated with the CUBS system, and does not utilize distributors or resellers to provide maintenance and support or professional services for its software products; therefore the services provided by Hansen Banner, LLC are in accordance with sole source procurement provisions of Chapter 329 of the Columbus City Code; and
WHEREAS, it has become necessary in the usual daily operation of the Departments of Technology and Public Utilities to authorize the Directors to enter into a sole source contract for software maintenance and support services with Hansen Banner LLC., formerly known as Ventyx, Inc., to support the Columbus Utility Billing System (CUBS) and daily operational activities, thereby preserving the public health, peace, property, safety, and welfare; nowand,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of Technology to enter into a sole source contract with Hansen Banner, LLC for DPU critical revenue billing system for service level management to avoid disruption of services, thereby preserving the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Directors of the Department of Technology and the Department of Public Utilities be and are hereby authorized to enter into a sole source contract with Hansen Banner LLC., formerly known as Ventyx, Inc., as the sole source provider for annual software maintenance and support for the Columbus Utility Billing System (CUBS). This agreement will provide software maintenance and support for the coverage term period from October 1, 2023 to September 30, 2024, at a cost of $459,136.66 $525,537.30.
SECTION 2: That the expenditure of $459,136.66 $525,537.30, or so much thereof as may be necessary, is hereby authorized to be expended from the Information Services Operating Fund as shown on the attachment to this ordinance, which is incorporated herein by reference. (Please see attachment 2403-2023EXP.)
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this ordinance is being submitted in accordance with the sole source provisions of the City of Columbus Code Chapter 329.
SECTION 6: That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.