Explanation
1. BACKGROUND
This ordinance authorizes the Director of the Department of Public Utilities to enter into a contract modification with Stantec Consulting Services Inc., for construction administration/inspection services for Department of Public Utilities construction projects bid during the calendar years 2023 through 2025 as part of the Construction Administration/Construction Inspection Services 2023-2025 contracts.
Stantec Consulting Services Inc. will be assigned construction projects as tasks on their contract and will ensure the work is performed to City of Columbus construction standards and specifications. As projects are added to the contract, the contract will be modified to authorize Stantec Consulting Services Inc., to perform the work and to add funding to pay for the work.
This modification is for Stantec Consulting Services Inc., to perform construction administration/inspection services for the Blueprint Hilltop 4 - Highland/Harris Integrated Solutions and South Eureka Avenue Water Line Improvements, CIP 650870-115153 and 690236-100158 in an amount up to $1,204,509.90.
The Community Area for this ordinance will be 53, Greater Hilltop.
1.1. Amount of additional funds to be expended: $1,204,509.90
Cost summary:
Original Contract: $ 453,854.08 (ORD 0956-2023; PO387786, PO387804, PO387812)
Modification #1: $ 48,351.00 (ORD 1440-2023; PO407688)
Modification #2: $1,607,074.22 (ORD 3042-2023; PO425235, PO425237)
Modification #3: $ 320,534.69 (ORD 0450-2024; PO444538)
Modification #4: $ 542,076.68 (ORD 1320-2024; PO460584)
Modification #5: $ 130,000.00 (ORD 0276-2025; PO512231)
Modification #6: $ 494,528.30 (ORD 0628-2025; PO523988/PO524000)
Modification #7: $ 349,988.32 (ORD 1450-2025 PO517399)
Modification #8: $ 521,560.00 (ORD 1241-2025 PO512728)
Modification #9: $ 63,454.56 (ORD 1675-2025 PO526533)
Modification #10: $ 18,181.26 (ORD 2280-2025 PO538079)
Modification #11: $1,003,805.00 (ORD 2692-2025, PO TBD)
Modification #12: $1,204,509.90 (Current)
Total: $6,757,918.01
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year contract for fiscal years 2023 - 2025 for which modifications were anticipated pursuant to the original authorizing legislation under Ordinance 0956-2023 to account for future construction projects being assigned to Stantec Consulting Services Inc. for inspection services. Those future construction projects were not known when the contract was put into place.
1.3. Reason other procurement processes are not used:
This is a multi-year contract that will be modified as required to provide construction administration/inspection services for future construction projects that bid during the three-year (2023-2025) time frame. Those future construction projects were not known when the contract was put into place.
1.4. How cost of modification was determined:
The cost of this modification was determined by negotiations between Stantec Consulting Services Inc. and the Department of Public Utilities project staff based upon the existing contract labor titles, maximum labor rates, allowable contract expenses, and the time estimated to be needed to perform contract tasks.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
This modification is for service for CIPs 650870-115153 and 690236-100158, Highland/Harris Integrated Solutions and South Eureka Avenue Water Line Improvements. This is a Blueprint Columbus project will be installing various types of green infrastructure (rain gardens, regional basins and permeable pavement) along with the replacement of water mains on two streets. Project will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways.
3. CONTRACT COMPLIANCE INFORMATION
Stantec Consulting Services Inc. contract compliance number is CC-000462 and expires 7/1/2027.
Stantec Consulting Services Inc. plans to subcontract with the following company:
Name C.C. No. Exp. Date_________City/State Status
DHDC, Inc. CC-006280 05/23/26 Columbus/OH MAJ
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting, Inc.
Stantec Consulting Services Inc. and DHDC were in good standing at the time of this contract modification.
4. FISCAL IMPACT
The Blueprint Hilltop 4 - Highland/Harris Integrated Solutions project, CIP #650870-115153, is anticipated to be financed with a loan from the Water Pollution Control Loan Fund (WPCLF), a program jointly administered by the Ohio EPA's Division of Environmental and Financial Assistance and the Ohio Water Development Authority (OWDA). City Council authorized this loan application and acceptance of funding via Ordinance 3119-2025, passed by Council on 12/15/2025. This loan is expected to be approved at the OWDA March 2026 Board meeting. This ordinance is contingent upon the loan being approved by OWDA. The Department of Public Utilities will inform the Auditor's Office when this loan has been approved. This project is budgeted within the WPCLF Fund, Fund 6111 in the 2025 Capital Improvement Budget. An amendment to the 2025 Capital Improvement Budget is needed to align budget authority with the loan amount. Funds will need to be appropriated in Fund 6111.
The South Eureka Avenue Water Line Improvements project, CIP #690236-100158, is anticipated to be financed with a loan from the Ohio Water Development Authority Direct Loan Program. City Council authorized this loan application and acceptance of loan funding via Ordinance 0700-2025, passed by Council on 3/31/25. This ordinance is contingent upon the approval of the OWDA loan, which is anticipated to be approved in March 2026. This project is budgeted within the Water - Water Fresh Market Rate Fund, Fund 6014, in the 2025 Capital Improvement Budget. Funds will need to be appropriated in the Water - Water Fresh Market Rate Fund, Fund 6014.
The OWDA Storm Sewers Fund and the Ohio Water Development Authority (OWDA) Direct Loan Program are both reimbursement programs. Purchase orders will need to be established to Stantec Consulting Services Inc.. for this contract modification. Public Utilities will need to pay the construction administration and inspection charges directly to Stantec Consulting Services Inc., and then submit reimbursement requests based upon these paid invoices to OWDA for OWDA to reimburse Public Utilities.
Title
To authorize the Director of the Department of Public Utilities to enter into a contract modification with Stantec Consulting Services Inc., for the Construction Administration/Construction Inspection Services 2023-2025 contract; to appropriate funds within the Water Pollution Control Loan Fund and the Water - Water Fresh Market Rate Fund; to make this ordinance contingent upon the Ohio Water Development Authority approving both loans for this project; and to authorize the expenditure of up to $1,204,509.90 from the Water Pollution Control Loan Fund and the Water - Water Fresh Market Rate Fund to pay for the project. ($1,204,509.90)
Body
WHEREAS, the Department of Public Utilities is engaged in the Blueprint Hilltop 4 - Highland/Harris Integrated Solutions and South Eureka Avenue Water Line Improvements, project; and
WHEREAS, construction administration/inspection services must be performed for this project; and
WHEREAS, Ordinance 0956-2023 authorized a contract with Stantec Consulting Services Inc. for these services; and
WHEREAS, the contract with Stantec Consulting Services Inc. will need to be modified to add these tasks to the contract and to add funding to pay for the tasks; and
WHEREAS, the 2025 Capital Improvement Budget must be amended to align budget authority with the proper project; and
WHEREAS, Ordinance 3119-2025 authorized the Blueprint Hilltop 4 - Highland/Harris Integrated Solutions project to be funded by a loan to be obtained through the Water Pollution Control Loan Fund (WPCLF); and
WHEREAS, Ordinance 0700-2025 authorized the South Eureka Avenue Water Line Improvements project to be funded by a loan to be obtained through the Ohio Water Development Authority (OWDA)Loan Account; and
WHEREAS, this ordinance is contingent upon both loans being approved; and
WHEREAS, funds must be appropriated within the Water Pollution Control Loan Fund (WPCLF), Fund 6111, and the Water - Water Fresh Market Rate Fund, Fund 6014; and
WHEREAS, funds must be expended to pay for the construction administration and inspection services Stantec Consulting Services Inc., provides under the Construction Administration/Construction Inspection Services 2023-2025 contract; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to modify the Construction Administration/Construction Inspection Services 2023-2025 contract with Stantec Consulting Services Inc., to add work for the Blueprint Hilltop 4 - Highland/Harris Integrated Solutions and South Eureka Avenue Water Line Improvements projects, CIP #650870-115153 and #690236-100158, to the contract; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvement Budget authorized by Ordinance 1790-2025 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6111 / 650870-115153 / Blueprint Hilltop 4 - Highland/Harris Integrated Solutions (WPCLF Loan) / $11,946,499.00 / $13,030,558.00 / $1,084,059.00 (To match the loan amount)
6014 / 690236-100158 / South Eureka Ave. Water Line Improvements (OWDA Direct Loan) / $678,595.00 / $799,046.00 / $120,451.00 (To match the loan amount)
SECTION 2. That the appropriation of $1,084,058.91, or so much thereof as may be needed, is hereby authorized in the Water Pollution Control Loan Fund, Fund 6111, and the appropriation of $120,450.99, or so much thereof as may be needed, is hereby authorized in the Water - Fresh Water Market Rate Loan Fund, Fund 6014, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of the Department of Public Utilities is authorized to enter into a contract modification for the Construction Administration/Construction Inspection Services 2023-2025 contract with Stantec Consulting Services Inc., 1500 Lake Shore Drive, Suite 100, Columbus, Ohio, 43204, for construction administration and inspection services for the Blueprint Hilltop 4 - Highland/Harris Integrated Solutions and South Eureka Ave. Water Line Improvements projects in accordance with the terms and conditions as shown in the contract on file with the Department of Public Utilities, in an amount not to exceed $1,204,509.90.
SECTION 4. That this ordinance is contingent upon the Ohio Water Development Authority approving the Water Pollution Control Loan Fund loan and the Water - Water Fresh Market Rate loan for this project.
SECTION 5. That an expenditure not to exceed $1,204,509.90 is authorized per the accounting codes in the attachment to this Ordinance.
SECTION 6. That funds are deemed appropriated and expenditures and transfers authorized to carry out the purposes of this Ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That the City Auditor is authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.