Explanation
BACKGROUND: This ordinance authorizes the City Auditor to make payment to various vendors for services rendered as part of City Council's 2025 Public Safety Week.
FISCAL IMPACT: Funding in the amount of $24,389.80 is available and appropriated for the payment of these expenditures in Fund 1000, Subfund 100016 within the Department of Public Safety as noted on the attached “Then and Now Certificate” as approved by the City Auditor.
Emergency Designation: Emergency action is requested as funds are needed immediately to pay existing invoices.
Contract Compliance:
Godman Guild Association dba Blue Bow Tie Catering - Vendor #006076 - expires 4/26/26
Shequana Lattimore dba Heavenly Flavors Catering - Vendor #053898 - expires 10/22/27
Kahuna Entertainment LLC dba Kona Ice - Vendor #049793 - expires 7/11/26
iHeartMedia and Entertainment Inc dba iHeart Radio - Vendor #030720 - update pending
The Amazing Giants LLC - Vendor #045816 - update pending
Stephanie Dougherty dba Cotton Sugar Co - Vendor #045809 - expires 10/20/27
Direct Instructional Support Systems Inc dba SuperGames - Vendor #023778 - update pending
Treats Sweets and Ice Cream, LLC - Vendor #053878 - expires 10/22/27
Susan M Knorr dba Knorr Designs - Vendor #045628 - update pending
Title
To authorize and direct the City Auditor to authorize payment to various vendors for services rendered as part of City Council's Public Safety Week per the invoices approved by the Department Director (or designee) in an amount not to exceed $24,389.80; to authorize the expenditure of $24,389.80 from the General Fund, Public Safety Initiatives Subfund; and to declare an emergency. ($24,389.80).
Body
WHEREAS, Godman Guild Association dba Blue Bow Tie Catering provided catering services to the City of Columbus as part of City Council's Public Safety Week; and,
WHEREAS, Shequana Lattimore dba Heavenly Flavors Catering provided catering services to the City of Columbus as part of City Council's Public Safety Week; and,
WHEREAS, Kahuna Entertainment LLC dba Kona Ice provided catering services to the City of Columbus as part of City Council's Public Safety Week; and,
WHEREAS, iHeartMedia and Entertainment Inc dba iHeart Radio provided radio advertising services to the City of Columbus as part of City Council's Public Safety Week; and,
WHEREAS, The Amazing Giants LLC provided event entertainment services to the City of Columbus as part of City Council's Public Safety Week; and,
WHEREAS, Stephanie Dougherty dba Cotton Sugar Co provided catering services to the City of Columbus as part of City Council's Public Safety Week; and,
WHEREAS, Direct Instructional Support Systems Inc dba SuperGames provided inflatable and game rental services to the City of Columbus as part of City Council's Public Safety Week; and,
WHEREAS, Treats Sweets and Ice Cream, LLC provided catering services to the City of Columbus as part of City Council's Public Safety Week; and,
WHEREAS, Susan M Knorr dba Knorr Designs provided event apparel services to the City of Columbus as part of City Council's Public Safety Week; and,
WHEREAS, after these services were rendered, the City received invoices for which purchase orders, with a prior certification of availability of funds by the City Auditor attached, had not been obtained; and,
WHEREAS, Section 5705.41 (D)(1) of the Ohio Revised Code provides that in certain circumstances a political subdivision may authorize payment on a contract executed without prior certification by the City Auditor; and,
WHEREAS, the City Council now has before it a certificate from the City Auditor certifying there was at the time of making these contracts and at the time of the execution of such certificate a sufficient sum appropriated for the purpose of such contracts and in the treasury or in process of collection to the credit of an appropriate fund free from any encumbrances (a “then and now certificate”); and,
WHEREAS, less than thirty days have passed since the City Council’s receipt of the certificate from the City Auditor; and,
WHEREAS, the City Council desires to satisfy the obligations of the contracts; and,
WHEREAS, an emergency exists in the usual daily operation of Department of Public Safety in that it is immediately necessary to present this ordinance for the City Auditor to issue warrants in accordance with the Ohio Revised Code Section 5705.41 (D)(1) to pay existing invoices, all for the immediate preservation of the public peace, property, health, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That City Council hereby acknowledges receipt of the “then and now certificate” from the City Auditor and authorizes and directs the City Auditor to authorize payment to the listed vendors per the invoices approved by the Department Director (or designee) in an amount not to exceed $24,389.80.
SECTION 2. That the expenditure of $24,389.80, or so much thereof as may be needed, is hereby authorized in the General Fund 1000 in object class 03 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such account codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approved by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.