Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with Osborn Engineering Co., for the Varsity Avenue Area Water Line Improvements Project, in an amount up to $254,065.44, for Division of Water Contract No. 2130.
Osborn Engineering Co. will design and prepare a complete set of drawings and contract documents to replace or rehabilitate approximately 8,880 linear feet of 6-inch and 8-inch water lines.
The project is located in the “38 - Olentangy West” Community Planning Area and includes the following streets: Varsity Avenue, Rightmire Boulevard, Faculty Drive, Bricker Boulevard, Shady Hill Drive, Shay Hill Court, Stanhope Drive, and Lambeth Place.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The goal of this project is to replace or rehabilitate the existing small diameter, 6-inch, and 8-inch water lines that have a high break frequency. Replacement of these water lines will improve water service, decrease burden on water maintenance operations, and reduce water loss. The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. understanding of project/project approach, 2. past performance, 3. environmentally preferable consultant, 4. local workforce, and 5. anticipated project team.
Requests for Proposals (RFP's) were received on April 12, 2019 from: American Structurepoint, CT Consultants, EMH&T, Osborn Engineering, Pennoni Associates, and RA Consultants.
Note: The RFP included 3 projects and the top 3 ranked firms were selected for these projects.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that the Varsity Avenue Water Line Improvements Project be awarded to Osborn Engineering Co.
The Contract Compliance Number for Osborn Engineering Co. is 34-0445030 (expires 8/9/19, MAJ) and their DAX Vendor Number is 6417.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Osborn Engineering Co.
4. FISCAL IMPACT: There are sufficient funds within the Water G.O. Bonds Fund, however, an amendment to the 2019 Capital Improvements Budget will be necessary.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with Osborn Engineering Co., for the Varsity Avenue Area Water Line Improvements Project; to authorize an expenditure up to $254,065.44 within the Water General Obligations Bonds Fund; for the Division of Water; and to amend the 2019 Capital Improvements Budget. ($254,065.44)
Body
WHEREAS, six (6) technical proposals for professional engineering services for three (3) water line rehabilitation projects were received on April 12, 2019; and
WHEREAS, the top three (3) ranked firms were selected for these projects and the Department of Public Utilities recommends that the Varsity Avenue Water Line Improvements project be awarded to Osborn Engineering Co.; and
WHEREAS, it is necessary for this Council to authorize an expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement for the Varsity Avenue Area Water Line Improvements Project; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement for the Varsity Avenue Area Water Line Improvements Project with Osborn Engineering Co., FID# 34-0445030, 990 West Third Avenue, Suite 200, Columbus, OH 43212; for an expenditure up to $254,065.44; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the 2019 Capital Improvements Budget is hereby amended, in Fund 6006 - Water G.O. Bond Fund, as follows:
Project No. | Project Name | Current Authority | Revised Authority | (Change)
P690236-100092 (carryover) | S. Hampton Rd. Area WL Imp's | $245,267 | $0 | -$245,267
P690236-100113 (carryover) | Manchester Ave. Area WL Imp's | $239,000 | $230,202 | -$8,798
P690236-100106 (carryover) | Varsity Ave. Area WL Imp's | $0 | $254,065 | +$254,065
SECTION 3. That the expenditure of $254,065.44 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bond Fund, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.