Explanation
Need: The Division of Police needs to purchase digital cameras for quicker turnaround and processing and to eliminate costly repairs of outdated camera equipment in today's fast moving technology.
Bid Information: Twenty-five suppliers submitted bids for digital cameras, batteries, SD memory cards and compact flash cards, Solicitation No: SA001801 was opened on November 10, 2005. 17th Street Photo Supply, Inc. Supply, Inc. was the lowest, most responsive, responsible bidder on Item 1 - digital cameras at $248.69 each. The remaining four (4) items on the bid will be awarded to four different suppliers where the combined total is $21,126.75 and no one supplier will receive a purchase order over $20,000. The Purchasing Office will establish purchase orders on those four items where legislation is not required. The total accumulative expenditure is $45,995.75.
Contract Compliance No.: 13-3643178, 17th Street Photo Supply, Inc.
Emergency Designation: Emergency legislation is requested so as to receive digital cameras on a timely basis and before year-end closing.
This company is not debarred according to the Excluded Party Listing of the Federal Government or prohibited from being awarded a contract according to the Ohio Auditor of State Unresolved Findings for Recovery Database.
FISCAL IMPACT:
$50,000.00 was budgeted in the Division of Police 2005 General Fund Budget for the purchase of digital cameras and accessories.
Title
To authorize and direct the Finance & Management Director to enter into a contract with 17th Street Photo Supply, Inc. for the purchase of digital cameras for the Division of Police; to authorize the expenditure of $24,869.00 from the General Fund; and to declare an emergency. ($24,869.00)
Body
WHEREAS, the Division of Police needs to purchase digital cameras for quicker turnaround and processing and to eliminate costly repairs of outdated camera equipment; and
WHEREAS, formal bid SA001801 for the purchase of digital cameras, batteries, SD memory cards and compact flash cards for the Division of Police, Department of Public Safety was received by the Purchasing Office on November 10, 2005; and
WHEREAS, 17th Avenue Street Photo. was the lowest, most responsive, responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase digital cameras for quicker turnaround and processing and to eliminate costly repairs of outdated camera equipment for the Division for the preservation of public health, peace, property, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director be and is hereby authorized and directed to enter into contract for the purchase of digital cameras with 17th Street Photo Supply, Inc. in the amount of $24,869.00 for the Division of Police.
Section 2. That the expenditure of $24,869.00, or so much thereof as may be needed, be and same is hereby authorized as follows:
DIV FUND OBJ LEVEL (1) OBJ LEVEL (3) OCA#
30-03 010 02 2206 300764
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.