Explanation
1. BACKGROUND
The Department of Public Service, Division of Planning and Operations, utilizes reflective sheeting to construct traffic names signs and traffic control signs. This sheeting, available in multiple colors, is what makes the signage highly visible, especially at night and in inclement weather conditions. It is purchased in bulk quantities and applied to aluminum sign blanks in the signage manufacturing process.
This ordinance authorizes the expenditure of up to $94,626.50 for reflective sheeting per the terms and conditions of established universal term contract(s) with Nippon Carbide Industries Inc. and 3M Company for this purpose.
2. FISCAL IMPACT
Funding for this purchase is available within the 2009 CIB due to cancellation of encumbrances from completed projects.
3. CONTRACT COMPLIANCE
Nippon Carbide Industries Inc.'s contract compliance number is 954331664 and expires 4/17/11.
3M's contract compliance number is 410417775 and expires 4/7/2010.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide for an uninterrupted supply of this commodity that is critical to the city's sign making ability.
Title
To authorize the Director of Finance and Management to establish purchase orders for the purchase of reflective sheeting per the terms and conditions of existing universal term contracts with Nippon Carbide Industries Inc. and 3M Company, established by the Purchasing Office for the Division of Planning and Operations; to amend the 2009 CIB; to authorize the transfer of funds within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $94,626.50 from the Streets and Highways G.O. Bonds Fund for this purpose; and to declare an emergency. ($94,626.50)
Body
WHEREAS, the Department of Public Service, Division of Planning and Operations, utilizes reflective sheeting to construct traffic names signs and traffic control signs; and
WHEREAS, universal term contracts have been established by the purchasing office for these materials; and
WHEREAS, this ordinance authorizes the expenditure of up to $94,626.50 for reflective sheeting per the terms and conditions of the established universal term contracts for this purpose; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Planning and Operations, in that it is immediately necessary to authorize this expenditure to provide for an uninterrupted supply of this commodity that is critical to the city's sign making ability, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and hereby is authorized to establish purchase orders for the purchase of reflective sheeting per the terms and conditions of a existing universal term contracts established by the Purchasing Office with Nippon Carbide Industries Inc., 12981 E. Florence Ave., Santa Fe Springs, Ca. 90670 and 3M Company, 3 M Center Bldg. 225-5S-08 Box 33225, St. Paul, MN for this purpose on behalf of the Division of Planning and Operations.
Section 2. That the 2009 CIB authorized within ordinance 0806-2009 be amended due to encumbrance cancellations as follows:
Project Number / Project / Current CIB Amount / amendment amount / CIB amount as amended
530086-100000 / Intersection Improvements (Carryover) / $25,000 (Carryover) / $3,923.00 (Carryover) / $28,923.00
530210-100000 / Curb Replacement ( Carryover) / $0 (Carryover) / $66.00 (Carryover) / $66.00 (Carryover)
540001-100000 / Parking Meters (Carryover) / $0.00 (Carryover) / $35.00 (Carryover) / $35.00 (Carryover)
540007-100000 / Signal Installation (Carryover) / $120,559.00 (Carryover) / $298.00 (Carryover) / $120,857.00 (Carryover)
540013-100000 / Permanent Pavement Markings (Carryover) / $90,000 (Carryover) / $856.00 (Carryover) / $90,856.00 (Carryover)
Section 3. That the 2009 CIB authorized within ordinance 0806-2009 be amended to provide sufficient authority for this purchase as follows:
Project Number / Project / Current CIB Amount / amendment amount / CIB amount as amended
530086-100000 / Intersection Improvements (Carryover) / $28,923.00 (Carryover) / ($3,923.00) (Carryover) / $25,000.00
530161-100000 / Roadway Improvements (Carryover) / $993,254.00 (Carryover) / ($14,432.00) (Carryover) / $978,822.00 (Carryover)
530208-100000 / Fed-State Match ( Carryover) / $57,464.00 (Carryover) / ($38,732.00) (Carryover) / $18,732.00 (Carryover)
530210-100000 / Curb Replacement ( Carryover) / $66.00 (Carryover) / ($66.00) (Carryover) / $0.00 (Carryover)
530282-100000 / Resurfacing (Carryover) / $252,201.00 (Carryover) / ($10,963.00) (Carryover) / $241,238.00 (Carryover)
540001-100000 / Parking Meters (Carryover) / $35.00 (Carryover) / ($35.00) (Carryover) / $0.00 (Carryover)
540007-100000 / Signal Installation (Carryover) / $120,857.00 (Carryover) / ($298.00) (Carryover) / $120,559.00 (Carryover)
540013-100000 / Permanent Pavement Markings (Carryover) / $90,856.00 (Carryover) / ($942.00) (Carryover) / $89,914.00 (Carryover)
590105-100000 / Pedestrian Safety Improvements (Carryover) / $25,239.00 (Carryover) / ($25,239.00) (Carryover) / $0.00 (Carryover)
540008-100000 / Sign Upgrades (Carryover) / $50,040.00 (Carryover) / $94,626.00 (Carryover) / $144,666.00 (Carryover)
Section 4. That the sum of $13,598.36 be and hereby is appropriated from the unappropriated balance of Fund 704, the Streets and Highways G.O. Bonds Fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2009 to Dept-Div. 59-12, the Division of Design and Construction as follows:
Fund / Project / Project Name / OCA / O.L. 01-03 Codes / Amount
704 / 530208 / Fed/State Match / 590047 / 06-6600 / $13,598.36
Section 5. That the transfer of cash and appropriation be authorized as follows:
Transfer from:
Project number / Project / Object Level 01-03 Codes / OCA Code / Amount
530086 / Intersection Improvements / 06-6600 / 590040 / $3,922.23
530161 / Roadway Improvements / 06-6600 / 590121 / $14,431.73
530208 / Fed/State Match / 06-6600 / 590047 / $38,732.00
530210 / Curb Replacement / 06-6600 / 591148 / $65.55
530282 / Resurfacing / 06-6600 / 590048 / $10,962.70
540001 / Parking Meters / 06-6600 / 591087 / $34.53
540007 / Signal Installation / 06-6600 / 591146 / $297.31
540013 / Permanent Pavement Markings / 591147 / $941.04
590105 / Pedestrian Safety Improvements / 06-6600 / 591089 / $25,238.61
Total Transfer from: $94,625.70
Transfer to:
Project number / Project / Object Level 01-03 Codes / OCA Code / Amount
540008 / Sign Upgrades / 06-6600 / 704548 / $94,625.70
Section 6. That for the purpose of paying for said reflective sheeting, the expenditure of $94,626.50, or so much thereof as may be necessary, be and hereby is authorized to be expended from Fund 704, the Streets and Highways G.O. Bonds Fund, Dept-Div No. 59-11, Division of Planning and Operations, O.L. 01-03 Code 06-6622, OCA Code 704548 and Project 540008 as follows:
Company / Purchase Order # / Amount
Nippon Carbide Industries Inc. / FL004387 / $3,337.50
3M Company / FL004385 / $91,289.00
Section 7. That Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Nippon Carbide Industries Inc. and 3M Company.
Section 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force form and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.