Explanation
Background: The Transportation Division is responsible for snow and ice control and removal on the City's roadway system. Rock salt is used extensively in this operation. Formal competitive bids were solicited and received in 2003 and the Purchasing Office established a citywide term contract (UL003250) with American Rock Salt Company, LLC (cc#16-1516458 expiring April 23, 2005), at a price of $36.39/ton (piled) as authorized by Ordinance 2144-2003E passed by City Council October 6, 2003. Ordinance 0294-2004E, passed by City Council February 23, 2004, modified and increased an existing purchase order for the purchase of salt in 2004. It is necessary to enable the Division to purchase more rock salt for 2005. This ordinance authorizes the Finance Director to modify and increase a purchase order for the purchase of rock salt for the Transportation Division in the amount of $1,000,000.00.
Fiscal Impact: This expense is budgeted in the Transportation Division's 2005 Municipal Motor Vehicle License Tax Fund appropriation, which is pending before City Council. The Division spent $900,000.00 during the winter of 2001-2002 and $1,826,602.94 during the winter of 2003-2004 for rock salt. The 2004 authorization totaled $1,000,000.00 and approximately $200,000 remains on an existing purchase order for salt purchases.
Emergency action is requested to ensure an uninterrupted supply of this critical commodity.
Title
To authorize the Finance Director to modify and increase an existing purchase order with American Rock Salt Company, LLC, for the purchase of rock salt in accordance with the terms and conditions of a citywide universal term contract for the Transportation Division; to authorize the expenditure of $1,000,000.00 from the Municipal Motor Vehicle License Tax Fund, and to declare an emergency. ($1,000,000.00)
Body
WHEREAS, the Transportation Division is responsible for snow and ice control and removal on the City's roadway system; and
WHEREAS, rock salt is used in this operation; and
WHEREAS, the Purchasing Office has established a citywide universal term contract with American Rock Salt Company, LLC, for the purchase of rock salt as a result of the formal competitive bidding process; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is immediately necessary to authorize the Finance Director to modify and increase an existing purchase order for the purchase of rock salt in order to assure an uninterrupted supply of this critical commodity, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director is hereby authorized to modify and increase an existing purchase order with American Rock Salt Company, LLC, P. O. Box 190, Mt. Morris, New York 14510 for $1,000,000.00 for the purchase of rock salt for the Transportation Division, in accordance with the specifications of the citywide universal term contract.
SECTION 2. That the expenditure of $1,000,000.00, or so much thereof as may be needed, is hereby authorized from the Municipal Motor Vehicle License Tax Fund, Fund 266, Department No. 59-09, Object Level One Code 02, Object Level Three Code 2192, OCA Code 599115 for the purchase of rock salt.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.