Explanation
BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the professional engineering services agreement with CH2M Hill, Inc. for the Parsons Avenue Water Plant (PAWP) Surface Water Treatment Upgrade Project, Division of Power and Water Contract No. 1095.
The overall project entails professional consulting/engineering services to provide full-service assistance to the City to evaluate options and design an upgrade to Parsons Avenue Water Plant (PAWP) to reliably treat a 50 MGD combination of ground water, ground water under the direct influence of surface water (GWUDI), and surface water.
A significant portion of the services required to prepare the Preliminary Design Report have been completed under an agreement with CH2M Hill, Inc. The proposed modification will make revisions to the work completed to date and finalize the Preliminary Design Report. Detailed Design documents will be prepared under a planned future contract modification. Engineering Services During Construction will also be performed under a planned future contract modification.
1. Amount of additional funds to be expended: $275,000.00
Original Contract Amount: $1,740,400.00
Modification #1 (current) $ 275,000.00
Amount of original contract and Mod #1: $2,015,400.00
2. Reasons additional goods/services could not be foreseen:
This current modification is required due to changed priorities by the City due to budgetary constraints. The City is now looking at a phased approach to the planned improvements at PAWP. These changes will necessitate revisions to the Preliminary Design Report. This modification will fund the completion of the Preliminary Design Report. Ordinance No. 1073-2007 also indicated future modifications would be needed for Detailed Design and Construction Administration services (future), as mentioned above.
3. Reason other procurement processes are not used:
CH2M Hill, Inc. is very familiar with the details of the project and has performed a multitude of tests and prepared a series of reports and documentation detailing their findings and recommendations. The process of selecting and contracting with a new consultant team, and having them start with data and reports prepared by another consultant, would further delay the project and the design of major upgrades that will help the plant provide reliable service and preparedness for future regulatory changes or updates.
4. How cost of modification was determined:
CH2M Hill, Inc. prepared an estimate of cost for the remaining scope of work based on a series of meetings and defined task list. City Project management staff reviewed and approved this cost proposal.
Contract Compliance Information: 59-0918189, expires 2/22/13, Majority
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against CH2M Hill, Inc.
FISCAL IMPACT: This legislation includes a transfer of funds within the Water Super Build America Bonds Fund and an amendment to the 2011 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify and increase the professional engineering services agreement with CH2M Hill, Inc. for the Parsons Avenue Water Plant Surface Water Treatment Upgrade Project; to authorize a transfer and expenditure of $275,000.00 within the Water Super Build America Bonds Fund; and to authorize an amendment to the 2011 Capital Improvements Budget. ($275,000.00)
Body
WHEREAS, Contract No. EL007318 was authorized by Ordinance No. 1073-2007 passed July 23, 2007, was executed on September 11, 2007, and was approved by the City Attorney on September 19, 2007; and
WHEREAS, Modification No. 1 is needed to make revisions to the work completed to date and finalize the Preliminary Design Report;
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer and expend funds within the Water Super Build America Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power and Water, to authorize the Director of Public Utilities to modify and increase the professional engineering services agreement with CH2M Hill, Inc. for the Parsons Avenue Water Plant (PAWP) Surface Water Treatment Upgrade Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the professional engineering services contract with CH2M Hill, Inc. for the Parsons Avenue Water Plant (PAWP) Surface Water Treatment Upgrade Project, for the Division of Power and Water, in the amount of $275,000.00.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That the City Auditor is hereby authorized to transfer $275,000.00 within the Department of Public Utilities, Division of Power and Water, Water Build America Bonds Fund, Fund No. 610, Dept./Div. No. 60-09, Object Level Three 6686, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
610 | 690462-100000 (carryover) | E. Corridor Trans. Main Clng. | 610462 | -$275,000
610 | 690488-100000 (carryover) | PAWP Surface Water Trmt. | 610488 | +$275,000
SECTION 4. That the 2011 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
610 | 690462-100000 (carryover) | E. Corridor Trans. Main Clng. | $1,433,159 | $1,158,159 | -$275,000
610 | 690488-100000 (carryover) | PAWP Surface Water Trmt. | $0 | $275,000 | +$275,000
SECTION 5. That the expenditure of $275,000.00 is hereby authorized for the Parsons Avenue Water Plant (PAWP) Surface Water Treatment Upgrade Project within the Water Super Build America Bonds Fund, Fund No. 610, Division 60-09, Project No. 690488-100000 (carryover), Object Level Three 6686, OCA Code 610488.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.