Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology (DoT), to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase Agreement (UTC/PA) for the procurement of APC Smart-UPS SRTs for Columbus Water and Power (CWP).
APC Smart-UPS provides CWP with the backup battery power required during power outages and continuously safeguard devices from fluctuating power conditions and surges. The purchase of these uninterruptible power supply units is essential to provide Columbus Water and Power with critical battery backup and surge protection; without it, power outages or electrical fluctuations could cause immediate hardware damage and result in costly service interruptions for the city’s utility infrastructure.
Total fiscal year spending under this Purchase Agreement, including the $83,908.00 authorized herein, exceeds the $100,000.00 threshold mandated by Section 329.19(g). Consequently, City Council approval is required to associate this Purchase Agreement to the appropriate General Budget Reservation.
CDWC LLC (CDW LLC): PA008161, expires 6/30/2026
CDWC LLC (CDW LLC) is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
CONTRACT COMPLIANCE
Vendor: CDWC LLC (CDW LLC)
Vendor Account/CC: 007352
Expiration date: 3/12/2026
The vendor will be contract compliant prior to the issuance of a purchase order.
FISCAL IMPACT
Funding in the amount of $83,908.00 is budgeted and available in the Department of Technology, Information Services Operating Fund, Fund 5100.
Title
To authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase Agreement for the procurement of APC Smart-UPS SRTs; and to authorize the expenditure of $83,908.00 from the Information Services Operating Fund. ($83,908.00)
Body
WHEREAS, the Department of Technology has a need to purchase APC Smart-UPS SRTs; and
WHEREAS, the Purchasing Office established PA008161 for computer parts and accessories; and
WHEREAS, it is necessary to authorize the expenditure of up to $83,908.00 for the purchase of APC Smart-UPS SRTs; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to authorize the Director to enter into contract with CDWC LLC (CDW LLC) for the purchase of APC Smart-UPS SRTs which provides Columbus Water and Power critical battery backup and surge protection for the preservation of the public health, peace, property, safety, and welfare; and health, peace, property and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, on behalf of the Department of Technology, be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase Agreement for the purchase of APC Smart-UPS SRTs at a cost of $83,908.00.
SECTION 2. That the expenditure of $83,908.00 or so much thereof as may be necessary is hereby authorized in Fund 5100 per the account codes in the attachment to this ordinance. (0989-2026EXP)
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.