Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Civil Service Commission, to enter into an agreement with Biddle Consulting Group Inc. for upgrades and licensing of CritiCall software. This software is utilized by the Civil Service Commission for testing of non-uniformed personnel. Civil Service needs to upgrade licenses on twenty-five existing computers, and purchase twenty-five new licenses for computers used in the testing center. The total cost of this purchase is $17,126.00. This ordinance also requests approval to waive the competitive bidding provisions of Columbus City Codes (329.06).
Biddle Consulting Group is the sole provider and copyright holder of the CritiCall software utilized by Civil Service. Accordingly, Biddle Consulting is also the sole source of supply for upgrades, maintenance, support, new releases and additional copies of these products. For this reason, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Section 329.07.
EMERGENCY:
Emergency designation is requested to expedite the purchase order process to procure the licenses and upgrades and to immediately facilitate prompt payment and to avoid interruption in the performance of services necessary in the usual daily operation.
FISCAL IMPACT:
The total funding for this purchase, in the amount of $17,126.00 is available within the Department of Technology, Internal Service Fund, direct charge budget.
CONTRACT COMPLIANCE NUMBER:
Biddle Consulting Group Inc. CC#/FID#: 68 - 0465690 Expiration Date: 10/30/2014
Title
To authorize the Director of the Department of Technology (DoT), on behalf of the Civil Service Commission, to enter into an agreement with Biddle Consulting Group Inc. for upgrades and licensing of CritiCall software; in accordance with sole source provisions in the Columbus City Code; to authorize the expenditure of $17,126.00 from the Department of Technology, internal service fund; and to declare an emergency. ($17,126.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Civil Service Commission, to enter into an agreement with Biddle Consulting Group Inc. for upgrades and licensing of CritiCall software utilized by the Civil Service Commission for testing of non-uniformed personnel ; and
WHEREAS, Civil Service needs to upgrade licenses on twenty-five existing computers, and purchase twenty-five new licenses for computers used in the testing center at a total cost of $17,126.00; and
WHEREAS, Biddle Consulting Group is the sole provider for upgrades and licensing of CritiCall software, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Code, Section 329.07; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, on behalf of the Department of the Civil Service Commission, in that it is immediately necessary to enter into an agreement with Biddle Consulting Group Inc. for upgrades and licensing of CritiCall software for the immediate preservation of the public health, peace, property and safety; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology (DoT), on behalf of the Civil Service Commission, be and is hereby authorized to enter into an agreement with Biddle Consulting Group Inc. for upgrades and licensing of CritiCall software. This software is utilized by the Civil Service Commission for testing of non-uniformed personnel. Civil Service needs to upgrade licenses on twenty-five existing computers, and purchase twenty-five new licenses for computers used in the testing center. The total cost of this purchase is $17,126.00.
SECTION 2: That the expenditure of $17,126.00 or so much thereof as may be needed is hereby authorized to be expended as follows:
Dept. /Div.: 47-01| Fund: 514| Sub-fund: 010|OCA Code: 270147| Obj. Level 1: 03| Obj. Level 3: 3358| Amount: $17,126.00
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That this agreement is being established in accordance with the sole source provisions of the City of Columbus Code, Section 329.07.
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.