Explanation
BACKGROUND: As a result of a Request For Proposal process in accordance with Section 329.14 of the Columbus City Codes, three tobacco cessation services bid responses were reviewed by the City's Evaluation Committee, comprised of three members.
Each proposal was evaluated on the following criteria as required by section 329.14: competency to perform, quality and feasibility of the offerors technical proposal, ability to perform the required service competently, past performance, and the cost structure of the proposal. Alere Wellbeing is recommended as the tobacco cessation services provider for up to 185 City employees or eligible adult dependents. Alere's approach to tobacco cessation offers an integrated mix of phone and web-based coaching and support tools such as text messaging to keep participants engaged in the quit process. The maximum program fees for 2014 is $76,875 ($7,500 start-up fee and $375 per person) is effective March 1, 2014 until January 31, 2015, renewable annually with a two year renewal option.
Contract compliance number is 20-0231080
FISCAL IMPACT: To make an appropriation and enter into contract with Alere Wellbeing to establish the maximum obligation liability, and to authorize the expenditure of $76,875.00 for tobacco cessation services from March 1, 2014 through January 31, 2015. Funding is available in the 2014 budget for this contract.
Title
To make an appropriation and authorize the Human Resources Director to enter into contract with Alere Wellbeing to provide all employees and eligible adult dependents tobacco cessation services from March 1, 2014 through January 31, 2015 and to authorize the expenditure of $76,875.00 from the Employee Benefits Fund, or so much thereof as may be necessary to pay the costs of said contract; and to declare an emergency. ($76,875.00)
Body
WHEREAS, it is in the best interest of the City of Columbus to enter into contract with Alere Wellbeing to provide all employees and eligible adult dependents with tobacco cessation services from March 1, 2014 through January 31, 2015; and
WHEREAS, it is necessary to authorize the expenditure of up to $76,875.00, or so much thereof as may be necessary to pay contract costs for tobacco cessation services;
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus in that it is immediately necessary for aforementioned purpose for the preservation of the public health, peace, property, safety, and welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the monies in and from all monies estimated to come into the Employee Benefits Fund 502, from any and all sources during the 12 months ending January 31, 2015, the following appropriations are hereby authorized and directed:
SEE ATTACHMENT: 0402-2014 ALERE WELLBEING APPROPRIATION ATTACHMENT
SECTION 2. That from the monies appropriated in Section 1 shall be paid on order of the Human Resources Director and no other shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 3. That the Human Resources Director is hereby authorized to enter into contract with Alere Wellbeing to provide tobacco cessation services to all employees and eligible adult dependents from March 1, 2014 through January 31, 2014.
SECTION 4. That the expenditure of up to $76,875.00, or so much thereof as may be necessary for coverage from the Employee Benefits Fund 502, Department of Human Resources, Subfund 208, OCA 460021, object level one 03, object level three 3362 is hereby authorized and directed.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage, if the Mayor neither approves nor vetoes the same.