Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to modify and extend a professional consulting service agreement to develop and assist in the Sustainable Columbus Climate Action Plan with Arup USA, Inc. for the Department of Public Utilities, Department of Finance and Management, Department of Public Service, Department of Public Safety, Department of Development, Department of Public Health, Department of Building and Zoning, Department of Technology, Recreation and Parks Department, and other City Departments as needed.
The City of Columbus is committed to taking steps to mitigate and adapt to our community’s changing climate. The changing climate poses risks to resident health and is expected to have a negative impact on the local economy, if steps are not taken to mitigate these harmful effects.
From 1951-2012, the annual average temperatures in Columbus warmed by 2.3 degrees Fahrenheit, faster than national and global rates. As our climate continues to change, Columbus can expect temperatures to further rise and precipitation to increase. To combat these changes, the City is working to reduce municipal greenhouse gas (GHG) emissions.
In June 2017, Mayor Ginther recommitted the City to the Global Covenant of Mayors and as part of that commitment, the City will adopt a Climate Adaptation Plan that is focused on mitigation strategies to reduce GHG emissions from municipal and community sources.
Arup USA, Inc. will assist the Department of Public Utilities, Department of Finance and Management, Department of Public Service, Department of Public Safety, Department of Development, Department of Public Health, Department of Building and Zoning, Department of Technology, Recreation and Parks Department, and other City Departments in the development of a Climate Action Plan that is technically feasible and economically reasonable to mitigate GHG emissions.
SUPPLIER: Arup USA, Inc. (06-1539147, Vendor#012606) expires 03/19/2022 (MAJ)
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 2 is $35,000.00. Total contract amount including this modification is $263,000.00.
2. Reason additional funds were not foreseen: The need for additional funds was known and provided for at the time of the initial contract.
3. Reason other procurement processes were not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The cost, terms, and conditions are in accordance with the original agreement.
FISCAL IMPACT: $35,000.00, sufficient funding has been identified within the Department of Public Utilities for these expenditures.
$162,766.22 was spent in 2020
$0.00 was spent in 2019
EMERGENCY DESIGNATION: Emergency action is being requested to replenish available funds for this project
Title
To authorize the Director of Public Utilities to modify and increase the contract with Arup USA, Inc. for consulting services; to authorize the expenditure of $2,135.00 from the Electricity Operating Fund, $ 13,580.00 from the Water Operating Fund, $15,225.00 from the Storm Sewer Operating Fund, and $4,060.00 from the Sanitary Sewer Systems Operating Fund; and to declare an emergency. ($35,000.00)
Body
WHEREAS, the Department of Public Utilities, Department of Finance and Management, Department of Public Service, Department of Public Safety, Department of Development, Department of Public Health, Department of Building and Zoning, Department of Technology, and Recreation and Parks Department (the Departments) have a need for professional services related to the Sustainable Columbus Climate Action Plan; and
WHEREAS, nine proposals were submitted in response to RFQ010667, Sustainable Columbus Climate Action Plan; and
WHEREAS, based on the evaluation of the proposals, the Department of Public Utilities accepted the proposal submitted by Arup USA, Inc.; and
WHEREAS, services are to be provided over a period of two years, with funds being reviewed and approved each year by City Council and the Auditor's certification of funds; and
WHEREAS, the Department of Public Utilities now wishes to modify and extend the agreement through January 31, 2022 and add funding for the additional year of the contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of Public Utilities to modify and extend the contract PO180635 to and including January 31, 2022 and enter into a modification for professional consulting services with Arup USA, Inc. to replenish the available funds related to the Sustainable Columbus Climate Action Plan; for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify and extend contract No. PO180635 with Arup USA, Inc., for professional consulting services related to the Sustainable Columbus Climate Action Plan, in accordance with the terms and conditions as shown in the agreement on file in the office of the Director of Public Utilities. Total amount of modification No. 2 is ADD $35,000.00. Total contract amount including this modification is $263,000.00. The contract is hereby extended through January 31, 2022.
SECTION 2. That the expenditure of $35,000.00 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this modification is in accordance with the relevant provisions of Chapter 329 of City Code relating to contract modifications and renewals.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.