Explanation
The Refuse Collection Division utilizes 300-gallon containers in its mechanized collection system. These containers are used for replacement, fill-in purposes and special events. The division also requires replacement parts for containers that are not covered by warranties. This legislation authorizes the Director of Finance and Management to establish purchase orders for the purchase of 300-gallon refuse containers and container parts for the Refuse Collection Division per the terms and conditions of existing citywide contracts as follows:
Rotonics Manufacturing, Incorporated - Contract #FL003355, expiring 12/05/09, Total estimated annual expenditure of $1,559,250.00
Rotonic's CC# is 362467474, expiring 2/13/09.
The total expenditure authorized within this ordinance is $1,000,000.13.
Fiscal Impact: The Refuse Collection Division budgeted $4,191,087.00 in the 2006 Capital Improvements Budget for refuse collection vehicles and containers. All but $13,735.13 of these funds are either expended or encumbered. This expense can be accommodated within the 2004 Voted Refuse Collection Fund, mechanized collection project, by authorizing the expenditure of the remaining funds from the 2006 Bond Sale ($13,735.13) and by appropriating and transferring $986,265.00 within the Special Income Tax Fund. This funding method is a temporary measure and this amount will be restored to the Special Income Tax Fund subsequent to the next note/bond sale for refuse collection equipment.
Emergency action is requested to expedite the receipt of these containers/container parts to continue uninterrupted refuse collection service to residents.
Title
To amend the 2006 Capital Improvements Budget; to appropriate and authorize the City Auditor to transfer $986,265.00 from the Special Income Tax Fund to the 2004 Voted Refuse Collection Fund To authorize the Director of Finance and Management to establish purchase orders with Rotonics Manufacturing, Incorporated, for the purchase of mechanized collection containers and container parts for the Refuse Collection Division per the terms and conditions of existing citywide contracts; to appropriate $986,265.00 and authorize the expenditure of $1,000,000.13 or so much thereof as may be needed from the 2004 Voted Refuse Collection Fund; and to declare an emergency. ($1,000,000.13)
Body
WHEREAS, the Refuse Collection Division has determined the need for additional 300-gallon refuse collection containers and container parts for use in its operations; and
WHEREAS, the 2006 Capital Improvements Budget must be amended; and
WHEREAS, citywide term contracts with Rotonics Manufacturing, Incorporated, exist for the purchase of said needed containers and container parts; and
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund the amount transferred; and
WHEREAS, the aggregate principal amount which the city will issue to finance this project is presently expected not to exceed $986,265.00; and
WHEREAS, an emergency exists in the usual daily operation of the Refuse Collection Division, Public Service Department, in that it is immediately necessary to purchase these containers and container parts to continue uninterrupted refuse collection service to residents, thereby preserving the public health, peace, property, safety and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2006 Capital Improvements Budget be amended as follows:
Public Service / Refuse Collection
Project / Current CIB Amount /Amendment Amount / CIB as Amended
Mechanized Collection Equipment / $4,191,087.00 / $986,265.00 / $5,177,352.00
SECTION 2. That from the unappropriated monies in the Special Income Tax Fund, Fund 430, and from the monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2007, the sum of $986,265.00 be and hereby is appropriated to the City Auditor, Department No. 22-01, Object Level One Code 10, Object Level Three Code 5500 and OCA Code 920023.
SECTION 3. That the City Auditor is hereby authorized to transfer said funds to the 2004 Voted Refuse Collection Fund, Fund 703, at such time as it is deemed necessary by the City Auditor and to expend said funds or so much thereof as may be necessary.
SECTION 4. That $986,265.00 is hereby appropriated within Fund 703, the 2004 Voted Refuse Collection Fund, Department No. 59-02, Refuse Collection Division, Object Level One Code 06, Object Level Three Code 6651, OCA Code 644419 and Project 520001 to purchase 300-gallon refuse containers and container parts for the Refuse Collection Division.
SECTION 5. That the monies appropriated in the foregoing Section 4 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That upon obtaining other funds for this capital improvement, the City Auditor is hereby authorized to repay the Special Income Tax Fund the amount transferred under Section 2 above and said funds are hereby deemed appropriated for such purpose.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract(s) or contract modification(s) associated with the expenditure of the funds transferred under Section 2 above.
SECTION 8. That the City intends that this ordinance constitute an official intent for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
SECTION 9. That the Director of Finance and Management be and hereby is authorized to establish a purchase order in the amount of $1,000,000.13 with Rotonics Manufacturing, Incorporated, 736 Birginal Drive, Bensenville, Illinois 60106 for the purchase of 4,750 300-gallon containers ($207.90 each) and miscellaneous parts ($12,475.13) in accordance with the terms and conditions of universal term contract FL003355, established for this purpose.
SECTION 10. That to pay the cost of the aforementioned purchase orders, the expenditure of $1,000,000.13 or so much thereof as may be needed be and hereby is authorized from Fund 703, the 2004 Voted Refuse Collection Fund, Department No. 59-02, Public Service Department, Refuse Collection Division, Object Level One Code 06, Object Level Three Code 6651, OCA code 644419 and Project 520001.
SECTION 11. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.