Explanation
1. BACKGROUND
The purpose of this ordinance is to authorize the Director of Finance and Management to modify the contract with The McLean Company to add a raw materials and labor surcharge of $13,840.00 for the purchase of five tow-behind split drum vibratory rollers for the Department of Public Service, Division of Infrastructure Management.
The Department of Public Service, Division of Infrastructure Management, is responsible for maintaining Columbus roadways. This includes filling potholes, street sweeping, mowing, alley resurfacing, and snow and ice removal. Ordinance 2492-2020 authorized the purchase of two asphalt smooth drum rollers and five tow-behind split drum vibratory rollers for the purpose of maintaining the roads.
After the ordinance authorized the purchase and the two asphalt smooth drum rollers were delivered, The McLean Company notified the Director of Finance and Management that due to supply chain and labor issues beyond their control, a surcharge of $2,768.00 per roller was necessary to build the remaining five tow-behind split drum vibratory rollers.
This ordinance authorizes the Director of Finance and Management to modify the existing contract to add the surcharge of $2,768.00 per tow-behind split drum vibratory roller, for total surcharges of $13,840.00. The Department feels these changes are acceptable and the five tow-behind split drum vibratory rollers offered by The McLean Company will meet the needs of the Department.
2. CONTRACT COMPLIANCE
The contract compliance number for The McLean Company is CC006445 and expires on 4/20/2022.
3. FISCAL IMPACT
Funds are budgeted and available for this expenditure from the Municipal Motor Vehicle Tax Fund (Fund 2266).
4. EMERGENCY DESIGNATION
The department requests emergency designation so this equipment can be put into service as quickly as possible to prevent interruption to, or disruption of, the Division of Infrastructure Management operations.
Title
To authorize the Finance and Management Director, on behalf of the Department of Public Service, to modify a contract with The McLean Company to allow for raw material and labor surcharges of $2,768.00 per tow-behind asphalt roller; to authorize the expenditure of up to $13,840.00 from the Municipal Motor Vehicle Tax Fund; and to declare an emergency. ($13,840.00)
Body
WHEREAS, the Department of Public Service, Division of Infrastructure Management, has a need for five tow-behind split drum vibratory rollers; and
WHEREAS, ordinance 2492-2020 authorized the purchase of and payment for the asphalt rollers; and
WHEREAS, after ordinance 2492-2020 was approved, The McLean Company notified the Director of Finance and Management that due to supply chain and labor issues beyond their control, a raw materials and labor surcharge of $2,768.00 per tow-behind asphalt roller was necessary to build the equipment; and
WHEREAS, the Department feels the surcharge of $2,768.00 per tow-behind asphalt roller offered by The McLean Company is acceptable and the trucks will meet the needs of the Department; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to modify the contract with The McLean Company to add the surcharge of $2,768.00 per tow-behind asphalt roller; and
WHEREAS, it is necessary to authorize the expenditure of up to $13,840.00 with The McLean Company for the raw material and labor surcharges for the tow-behind asphalt rollers; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance in that it is immediately necessary to authorize the Director to modify the contract and add labor and raw material surcharges for the five remaining tow-behind split drum vibratory rollers so this equipment can be put into service as quickly as possible to prevent interruption to, or disruption of, the Division of Infrastructure Management operations, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify the contract with The McLean Company for five tow-behind split drum vibratory rollers for the purpose of adding the raw material and labor surcharge of $2,768.00 per roller, for total surcharges of $13,840.00.
SECTION 2. That the expenditure of $13,840.00, or as much thereof as may be necessary, is hereby authorized in Fund 2266 (the Municipal Motor Vehicle Tax Fund), Dept-Div 5911 (Division of Infrastructure Management) in Object Class 06 (Vehicles) per the account codes in the attachment to this ordinance.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.