Explanation
Background: The purpose of this legislation is to authorize the Director of the Department of Finance and Management to enter into a contract with BEC Enterprises LLC II, for the purchase and delivery of a water flusher truck for the Division of Water Reclamation, in an amount not to exceed $325,353.00.
The water flusher truck will be used by the compost facility to control dust around the plant. This purchase is approved by the Division of Fleet Management and will replace BT21935.
Procurement
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Codes Chapter 329 relating to competitive bidding, RFQ030898. Four hundred seventy one (471) vendors were solicited and two (2) bids were received. The bids were opened and evaluated on August 28, 2025. The Division of Water Reclamation has determined the lowest bidder, BEC Enterprises LLC II, be awarded as they were the most responsive, responsible, and best bidder.
After the bids were evaluated, it was determined that the low bidder’s quote attachment had an expiration date on it that would not allow proper time for the City’s processing. The second low bidder was evaluated and it was determined they were non-responsive, as the vendor could not provide the requested equipment. Therefore, a bid waiver is being requested to allow the acceptance of the original low bid with an updated quote that extends the expiration date.
Prinicpal Parties:
BEC Enterprises LLC II
2501 S. Kentucky Ave.
Evansville, IN 47714
Nicholas Sliger, 800-747-2312
Contract Compliance Number: 045952,
Contract Compliance Expiration Date: PENDING UPDATE.
Fiscal Impact: $325,353.00 is budgeted and available from within the Sanitary Sewer Operating Fund to meet the financial obligations of this contract.
Title
To authorize the Director of the Department of Finance and Management to establish a contract with BEC Enterprises LLC II, for the purchase and delivery of a water flusher truck for the Department of Public Utilities; to waive competitive bidding of the Columbus City Code; and to authorize the expenditure of $325,353.00 from the Sanitary Sewer Operating Fund. ($325,353.00)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Finance and Management to enter into a contract with BEC Enterprises LLC II, for the purchase and delivery of a water flusher truck; and
WHEREAS, the Purchasing Office opened formal bids on August 28, 2025, for the purchase of a water flusher truck for the Division of Water Reclamation; and
WHEREAS, The Division of Water Reclamation recommends the award be made to BEC Enterprises LLC II; and
WHEREAS, due to the expiration date on BEC Enterprise LLC II's quote, it was requested a new quote be provided with an extended expiration date to allow the City ample time to process the contract, therefore, it is in the best interest of the City to waive the provisions of competitive bidding and enter into the contract with BEC Enterprises LLC II; and
WHEREAS, it is necessary to authorize the expenditure of $325,353.00 from the Sanitary Sewer Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with BEC Enterprises LLC II, for the purchase and delivery of a water flusher truck in accordance with the terms, conditions, and specifications of Solicitation Number RFQ030898 on file in the Purchasing Office; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to establish a contract with BEC Enterprises LLC II, for the purchase and delivery of a water flusher truck in accordance with the terms, conditions and specifications of Solicitation Number RFQ030898 on file in the Purchasing Office.
SECTION 2. That this Council finds it in the City's best interest to waive the competitive bidding provisions of City Code, Chapter 329 for the contract with BEC Enterprises LLC II.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the expenditure of $325,353.00 or as much thereof as may be needed, is hereby authorized from object class 06, capital outlay, in Fund 6100, Sanitary Sewer, per the accounting codes in the attachment to this ordinance.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.