Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a professional services contract with Woolpert, Inc. for the Arterial Street Rehabilitation - Karl Road - SR161 to Schrock Rd project in an amount up to $30,000.00.
In 2005, the City procured design services for this project and in 2006 entered into a contract with Woolpert, Inc. in the amount of $475,085.00. In 2007, the Director of Public Service modified the contract in an amount of $24,905.00. Design was completed in 2009 and the Department had not yet received construction funding for the project. The Department now anticipates receiving construction funding in the 2013 CIB for this project and wishes to modify the contract with Woolpert, Inc. for Woolpert, Inc. to provide engineering services during construction. Because Woolpert, Inc. had done the original design it would be impractical and inefficient to procure design services for this phase of the project.
The original contract was for $475,085.00, authorized by Ordinance 1647-2005 (EL1647-2005).
Modification number 1 was for $24,905.00, authorized by Ordinance 0541-2007 (EL007232).
Modification number 2 is for $30,000.00.
The total contract amount, including all modifications, is $529,990.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Woolpert, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Woolpert, Inc. is 201391406 and expires 6/16/13.
3. FISCAL IMPACT
Funding for this contract is budgeted and available within the Streets and Highways G.O. Bonds Funds Fund 704. A transfer of cash and appropriation is necessary to allow for this contract modification.
4. EMERGENCY DESIGNATION
The Department of Public Service is requesting City Council to enact this legislation as an emergency measure to maintain the project schedule as the construction shall be advertised very soon.
Title
To amend the 2012 Capital Improvements Budget; to authorize and direct the City Auditor to transfer funds between projects within the Street & Highways Bond Fund; to authorize the Director of Public Service to modify a professional services contract for services during construction for the Arterial Street Rehabilitation - Karl Road - SR161 to Schrock Rd project; to authorize the expenditure of $30,000.00 within the Streets & Highways Bonds Fund; and to declare an emergency. ($30,000.00)
Body
WHEREAS, in 2007, the City procured design services for this project and in 2006 entered into a contract with Woolpert, Inc. in the amount of $475,085.00; and
WHEREAS, in 2007, the Director of Public Service modified the contract in an amount of $24,905.00; and
WHEREAS, design was completed in 2009 and the Department had not yet received construction funding for the project; and
WHEREAS, the Department now anticipates receiving construction funding in the 2013 CIB for this project and wishes execute a contract modification with Woolpert, Inc. for Woolpert, Inc. to provide engineering services during construction; and
WHEREAS, the original contract was for $475,085.00, authorized by Ordinance 1647-2005 (EL1647-2005); and
WHEREAS, modification number 1 was for $24,905.00, authorized by Ordinance 0541-2007 (EL007232); and
WHEREAS, the Department wishes to execute modification number 2 for $30,000.00, for a total contract amount, including all modifications, of $529,990.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that the contract should be modified and increased immediately so that the work to be performed as part of this modification can proceed and the project schedule maintained, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2012 C.I.B. authorized by ordinance 0368-2012 be amended as follows to provide sufficient authority for the appropriate projects authorized within this ordinance:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 440104-100009 Roadway Imps - Neil Ave. (Voted Carryover) / $340,000.00 / ($30,000.00) / $310,000.00
704 / 530103-100015 / Arterial Street Rehab. - Karl Road/SR 161/Schrock Road (Voted Carryover) / $244,634.00 / $30,000.00 / $374,634.00
SECTION 2. That the transfer of cash and appropriation within the Streets & Highways G.O. Bonds Fund, No. 704, be and is hereby authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440104-100009 / Roadway Imps - Neil Ave. / 06-6600 / 741049 / $30,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100015 / Arterial Street Rehab. - Karl Road/SR 161/Schrock Road/ 06-6600 / 740315 / $30,000.00
SECTION 3. That the Director of Public Service be and is hereby authorized to modify a contract for professional services with Woolpert, Inc., 2780 Airport Drive, Ste. 100, Columbus, Ohio, 43219 (mailing address) in an amount up to $30,000.00 for the Arterial Street Rehabilitation - Karl Road - SR161 to Shrock Rd project.
SECTION 4. That for the purpose of paying the cost of this modification, the amount of up to $30,000.00 is authorized to be expended from the Streets & Highways G.O. Bonds Fund, No. 704 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100015 / Arterial Street Rehab. - Karl Road/SR 161/Schrock Road / 06-6682 / 740315 / $30,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.