City of Columbus - File #: 1936-2006

• File #: 1936-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/25/2006
• In control: Administration Committee
• On agenda: 11/6/2006
• Final action: 11/9/2006
• Title: To authorize the Finance and Management Director to enter into contract for the Facilities Management Division with Paul Peterson Company for the rental, erection, and removal of chain link fencing and traffic control devices installed for security purposes in conjunction with a rally held at City Hall; to authorize the City Auditor to cancel Auditor's Certificate No. AC026312 established by Ordinance No. 1755-2006 and apply those funds to Ordinance No. 1936-2006; to authorize the expenditure of $55,715.00 from the General Fund; and to declare an emergency. ($55,715.00)

Date	Ver.	Action By	Action	Result
11/9/2006	1	CITY CLERK	Attest
11/8/2006	1	MAYOR	Signed
11/6/2006	1	Columbus City Council	Approved	Pass
11/6/2006	1	COUNCIL PRESIDENT	Signed
10/27/2006	1	Finance Drafter	Sent for Approval
10/27/2006	1	CITY ATTORNEY	Reviewed and Approved
10/27/2006	1	Finance Drafter	Sent to Clerk's Office for Council
10/26/2006	1	Finance Drafter	Sent for Approval
10/26/2006	1	Auditor Reviewer	Reviewed and Approved
10/26/2006	1	CITY AUDITOR	Reviewed and Approved
10/26/2006	1	Finance Drafter	Sent for Approval
10/26/2006	1	EBOCO Reviewer	Reviewed and Approved
10/26/2006	1	ODI DIRECTOR	Reviewed and Approved
10/25/2006	1	Finance Drafter	Sent for Approval
10/25/2006	1	FINANCE DIRECTOR	Reviewed and Approved
10/25/2006	1	Finance Drafter	Sent for Approval
10/25/2006	1	Auditor Reviewer	Reviewed and Disapproved
10/25/2006	1	Finance Drafter	Sent for Approval
10/25/2006	1	Finance Reviewer	Reviewed and Approved
10/25/2006	1	Finance Reviewer	Reviewed and Approved
10/25/2006	1	Finance Reviewer	Reviewed and Approved
10/25/2006	1	FINANCE DIRECTOR	Reviewed and Approved

Explanation

Background:  This legislation authorizes the Finance and Management Director to enter into contract with Paul Peterson Company for the Facilities Management Division for the rental, erection, and removal of chain link fencing and traffic control devices installed for security purposes in conjunction with a rally held at City Hall.  A Mayor's Emergency was declared for this purpose.

Four companies were contacted to provide bids.  Three responded: McDaniel's Construction Corp. (MBE) $44,500, Able Fence and Guard Rail (FBE) $48,870, and Paul Peterson Company $55,715.  Subsequent to the submission of the original bids, the ingress/egress plans were changed .  The three responsive bidders were asked to resubmit their bids.  They came in as: McDaniel's Construction Corp. (MBE) $48,600, Able Fence and Guard Rail (FBE) $48,870, and Paul Peterson Company $55,715.  Subsequent to these bids, it was discovered that neither McDaniel's nor Able could perform due to their failure to include the necessary traffic control devices in their pricing.  Therefore, the Mayor declared an emergency on September 22, 2006, allowing the Finance and Management Director to enter into contract with Paul Peterson Company.

This ordinance also authorizes the City Auditor to cancel Auditor's Certificate No. AC026312, established by Ordinance No. 1755-2006 and reapply those monies to this ordinance.

Emergency action is requested in order to reimburse Paul Peterson Company for costs incurred for the rental, erection, and removal of chain link fencing and traffic control devices installed for security purposes in conjunction with a rally held at City Hall.

Fiscal Impact:  This project is not budgeted in the General Fund.  It will be reflected in the third quarter financial review as a deficit.  The total cost of this contract is $55,715.00.  Paul Peterson Company Contract Compliance Number 31-0868875, expiration 04/23/2007.

Title

To authorize the Finance and Management Director to enter into contract for the Facilities Management Division with Paul Peterson Company for the rental, erection, and removal of chain link fencing and traffic control devices installed for security purposes in conjunction with a rally held at City Hall; to authorize the City Auditor to cancel Auditor's Certificate No. AC026312 established by Ordinance No. 1755-2006 and apply those funds to Ordinance No. 1936-2006; to authorize the expenditure of $55,715.00 from the General Fund; and to declare an emergency. ($55,715.00)

Body

WHEREAS, a permit was properly applied for and issued to use the City Hall grounds for a rally, and

WHEREAS, the Police Division required security fencing and traffic control devices in conjunction with this rally, and

WHEREAS, a Mayor's Emergency was declared to allow the Finance and Management Director to enter into contract with Paul Peterson Company for the aforesaid safety fencing and traffic control devices, and

WHEREAS, Auditor's Certificate No. AC026312 established by Ordinance No. 1755-2006, needs to be cancelled and the funds be applied to Ordinance No. 1936-2006, and

WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with Paul Peterson Company for the rental, erection, and removal of chain link fencing and traffic control devices installed for security purposes in conjunction with a rally held at City Hall, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.  That the Finance and Management Director is authorized to enter into contract for the Facilities Management Division with Paul Peterson Company for the rental, erection, and removal of chain link fencing and traffic control devices installed for security purposes in conjunction with a rally held at City Hall.

SECTION 2.  That the City Auditor is authorized to cancel Auditor's Certificate No. AC026312 established by Ordinance No. 1755-2006 and apply those funds to Ordinance No. 1936-2006.

SECTION 3.   That the expenditure of $55,715.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:

Division: 45-07

Fund: 010

OCA Code: 450044

Object Level 1: 03

Object Level 3: 3302

Amount: $55,715.00

SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.