Explanation
Background:
This ordinance will authorize the transfer of $202,991.79 within the Voted 1999/2004 Parks and Recreation Bond Fund No. 702, and authorize the Director of Recreation and Parks to enter into a contract with VEC Systems, Inc., for Roof Renovations: Schiller and Smith Farms.
Bids were received by the Recreation and Parks Department on June 27, 2006, for the Roof Renovations: Schiller and Smith Farms, as follows:
Status Amount
VEC Systems Majority $207,650
K & W Roffing Majority $220,000
Phinney Roofing Majority $261,951
Project includes removal of the old chain link fencing, asphalt work, drainage work, cleaning, and painting.
Project includes roofing improvements to Schiller Recreation Center and Smith Farms Park Building.
A contingency amount of $20,000.00 is being included in this project
Contract Compliance Number for VEC Systems, Inc., is #04-3702089.
Emergency action is necessary to so project can proceed in a timely manner.
Fiscal Impact:
$227,670.00 is budgeted in the Voted 1999/2004 Parks and Recreation Bond Fund to meet the financial obligation of this project.
Title
To authorize the transfer of $202,991.79 within the Voted 1999/2004 Parks and Recreation Bond Fund, to authorize the Director of Recreation and Parks to enter into contract with VEC Systems, Inc., for Roof Renovations: Schiller and Smith Farms, to authorize the expenditure of $227,670.00 from the Voted 1999/2004 Parks and Recreation Bond Fund, and to declare an emergency. ($227,670.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on June 27, 2006, and the contract for the Roof Renovations: Schiller and Smith Farms will be awarded on the basis of the lowest and best responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to transfer $202,991.79 within the Voted 1999/2004 Parks and Recreation Bond Fund, and to enter into contract to allow project to proceed ina timely manner; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with VEC Systems, Inc., for Roof Renovations: Schiller and Smith Farms in accordance with plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the City Auditor is hereby authorized to transfer $202,991.79 within the Voted 1995 and 2004 Parks and Recreation Bond Fund No. 702, Dept. 51-01, from Reservoir Parks, Project No. 510323, OCA Code 644526, Object Level 3 6601 to Facility Improvements, Project No. 510035, OCA Code 644526, and object Level 3 - 6620.
SECTION 3. That for the purpose of paying for any contingencies which may occur during this project, the amount of $20,000.00 has been included in Section 2, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of the City Attorney.
SECTION 4. That the expenditure of $227,670.00, or so much thereof as may be necessary, be and is hereby authorized from the Voted 1995 and 1999 Parks and Recreation Bond Fund 702, Dept. 51-01, Facility Improvements, Project No. 510035, Object Level 3 - 6620, and OCA Code 644526, to pay the cost thereof.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.