Explanation
BACKGROUND: This legislation authorizes the transfer of funds within the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund and authorizes the Director of Public Utilities to modify Contract Number EL005452 with Vaughn Industries, LLC. The original contract was for labor, equipment, and materials needed to bring the Division of Electricity's facilities up to the US EPA's mandates for oil pollution preventions. This modification is for the installation of additional ground grid, new power cables, and application of miscellaneous credits in the Dublin Avenue Substation and miscellaneous field conditions changes at all sites. This legislation also amends the 2005 Capital Improvements Budget to reflect the transfer.
Amount of additional funds to be expended under modification: $104,527.00
Original Contract Amount: $ 624,998.70
Modification #1 (current): $ 104,527.00
Future modifications known: $ 0.00
Grand Total: $ 729,525.70
Reason additional goods/services could not be foreseen initially: Due to unforeseen field conditions the following changes have occurred:
* The contractor has received static discharges from the steel structures within the Dublin Avenue Substation. To prevent someone from getting hurt, additional ground grid needs to be installed, as current ground grid has deteriorated over time.
*Miscellaneous field condition changes have occurred. The contractor has encountered the following unanticipated problems: existing below grade floor slabs that were not shown on drawings and underground duct systems in the wrong/different locations.
* Providing power cable that was to have been provided by the Division of Electricity.
*Additional miscellaneous credits for the deletion of the control building from this contract. There were additional costs in the other items associated with the control building that were not deleted at time of award.
Reason other procurement processes are not used: The ground grid needs to be installed in conjunction with other excavations and as soon as possible for safety reasons. It would more cost-effective to have the current contractor complete the work now, rather than having the site restored, going out for bid, and having the possibility of another contractor unfamiliar with the project, perform the work. For the miscellaneous field condition changes the contractor is on site and excavating the trenches when the obstructions are encountered.
How cost of modification was determined: Quotes were received for the ground grid and power cable. Prices for miscellaneous field condition were determined by keeping track of time and material to negotiate final price in order to keep project moving.
Contract Compliance Number: 36-4381623
Emergency action is requested in order to have the additional ground grid installed as soon as possible, for safety precautions.
FISCAL IMPACT: It is necessary to transfer funds within the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund for this modification.
Title
To amend the 2005 Capital Improvements Budget; to authorize the transfer of $104,527.00 within the Voted Street Lighting and Electricity Distribution Improvements Fund; to authorize the Director of Public Utilities to modify an existing contract with Vaughn Industries, LLC for the installation of additional ground grid and power cable in the Dublin Avenue Substation and miscellaneous field condition at all sites; to authorize the expenditure of $104,527.00 from the Voted Street Lighting and Electricity Distribution Improvements Fund; and to declare an emergency. ($104,527.00)
Body
WHEREAS, Contract EL005452 was authorized by Ordinance No. 1068-2005, passed July 11, 2005, with Vaughn Industries LLC, for the installation of federally mandated oil pollution preventions; and
WHEREAS, it is necessary to modify Contract EL005452 for the installation of additional ground grid and provide power cable in the Dublin Avenue Substation and miscellaneous field condition at all sites; and
WHEREAS, it is necessary to transfer funds and budget authority within the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund to provide funding in the appropriate project for said modification; and
WHEREAS, it is necessary to amend the 2005 Capital Improvements Budget to reflect the transfer of funds; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Electricity, in that it is immediately necessary to modify an existing contract, for installation of additional ground grid and provide power cable in the Dublin Avenue Substation and miscellaneous field condition at all sites, in an emergency manner for safety precautions, for the immediate preservation of the public health, peace, property safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2005 Capital Improvements Budget is hereby amended as follows:
PUBLIC UTILITIES/ELECTRICITY 60-07
CURRENT:
670619: Federal Mandated Oil Spill Prevention - $637,999
670607: Italian Village Substation - $1,707,063
AMENDED TO:
670619: Federal Mandated Oil Spill Prevention - $742,526 (+$104,527)
670607: Italian Village Substation - $1,602,536 (-$104,527)
SECTION 2. That the City Auditor is hereby authorized and directed to transfer $104,527.00 within the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvement Fund, Fund No. 553, Object Level Three 6621, Division of Electricity, Division 60-07, as follows:
TRANSFER FROM:
670607: Italian Village Substation
OCA Code - 670607
TRANSFER TO:
670619 - Federal Mandated Oil Spill Prevention
OCA Code - 670619
SECTION 3. That the Director of Public Utilities is hereby authorized to modify contract EL005452 with Vaughn Industries, LLC, for the installation of additional ground grid and provide power cable in the Dublin Avenue Substation and miscellaneous field condition at all sites, for safety precautions and to complete the underground work.
SECTION 4. That for the purpose of said contract modification, the expenditure of $104,527.00, or so much thereof as may be needed, is hereby authorized from the Voted 1995 and 1999 Electricity Distribution and Street Lighting Improvements Fund 553, Federal Mandated Oil Spill Prevention Project 670619, OCA 670619, Object Level Three 6621.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.