Explanation
BACKGROUND: This ordinance authorizes the Public Service Director to modify and extend an existing contract with Systems by Rich Consulting LLC (ED015652), in the amount of $43,796.98, for professional custodial service administration and managing the quality assurance and training programs at the Municipal Court Building, 375 South High Street, for the period of March 1, 2005 through February 28, 2006. Systems by Rich Consulting LLC is retained by the Facilities Management Division to ensure custodial contract compliance and training. The contract was originally authorized by Purchase Order DE036795, and was renewed by Purchase Order ED015652, in the amount of $20,000.00. Systems by Rich Consulting LLC was originally selected through a Request for Qualifications (RFQ), solicited on June 10, 2003.
Due to 2004 budget restrictions, the scope of the original contract did not include oversight of carpet cleaning, special cleaning requests, furniture cleaning, and power washing of stairwells. In addition, several quality assurance and training items were significantly reduced. This modification will add additional quality assurance items, including oversight of the aforementioned cleanings, an increased rate of quality assurance inspections, and evaluations of various aspects of the janitorial contract for labor reductions and cost containments.
Emergency action is requested in order to maintain professional custodial service administration at the Municipal Court Building.
Fiscal Impact: The Facilities Management Division spent $19,264.00 for eight months of service in 2003. In 2004, the contract amount was $20,000.00. This ordinance authorizes a modification and extension of the contract in the amount of $43,796.98. The increase is due to oversight of the additional cleanings and more quality assurance programs for the Municipal Court Building. The Facilities Management Division budgeted $43,796.98 in the General Fund for this purpose. Systems by Rich Consulting LLC Contract Compliance Number 31-11756535, expiration date 04/26/2007, is a minority business entity.
Title
To authorize the Public Service Director to modify and extend a contract for the Facilities Management Division with Systems by Rich Consulting LLC for professional custodial service administration and management of the quality assurance and training programs at the Municipal Court Building, to authorize the expenditure of $43,796.98 from the General Fund, and to declare an emergency. ($43,796.98).
Body
WHEREAS, a contract exists between Systems by Rich Consulting LLC and the Public Service Department, Facilities Management Division, for professional custodial service administration and management of the quality assurance and training programs at the Municipal Court Building, and
WHEREAS, it is necessary to extend contract DE036795 for twelve months beginning March 1, 2005 through February 28, 2006, and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Facilities Management Division, in that it is immediately necessary to modify and extend a contract with Systems by Rich Consulting LLC for professional custodial service administration and management of the quality assurance and training programs at the Municipal Court Building, thereby preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director is hereby authorized to modify and extend a contract with Systems by Rich Consulting LLC for professional custodial service administration and management of the quality assurance and training programs at the Municipal Court Building from March 1, 2005 through February 28, 2006.
SECTION 2. That the expenditure of $43,796.98, or so much thereof that may be necessary is hereby authorized and approved as follows:
Division: 59-07
Fund: 010
OCA Code: 281014
Object Level 1: 03
Object Level 3: 3396
Amount: $43,796.98
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.