Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Envirex Parts with Evoqua Water Technologies, LLC. The Department of Public Utilities is the primary user for these items. Evoqua is the proprietary manufacturer of various clarifiers, skimming concentrators and basin collectors that are used at the City’s water and wastewater plants. Evoqua Water Technologies, LLC. is the sole source for these parts as they are the only distributor for their own products. The term of the proposed option contract would be approximately two (2) years, expiring July 31, 2026 with the option to renew for one (1) additional one (1) year term. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003196.
Evoqua Water Technologies, LLC, CC# 010403 expired 5/13/2022 (pending) All items, $1.00
Total Estimated Annual Expenditure: $250,000.00, Department of Public Utilities, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract expired 3/31/2024; and these parts need to be readily available to ensure that water treatment equipment is functioning properly.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003196.
Title
To authorize the Director of the Department of Finance and Management to enter into a Universal Term Contract for the option to purchase Envirex Parts with Evoqua Water Technologies, LLC in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $1.00 and to declare an emergency. ($1.00).
Body
WHEREAS, the Evoqua Parts UTC will provide for the purchase of clarifier, skimmer and basin collector parts used at the water and wastewater plants and Evoqua Water Technologies, LLC is the sole source provider of these goods; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Envirex Parts with Evoqua Water Technologies, LLC as the contract has expired 3/31/2024, and these parts need to be readily available to ensure that water treatment equipment is functioning properly, for the immediate preservation of the public health and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to enter into the following Universal Term Contract for the option to purchase Envirex Parts with Evoqua Water Technology LLC for a term of approximately two (2) years, expiring July 31, 2026, with the option to renew for one (1) additional one (1) year term, as follows:
Evoqua Water Technologies, LLC, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003196 of this ordinance to pay the cost thereof.
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.