Explanation
BACKGROUND: This legislation amends the 2004 Capital Improvements Budget, authorizes the transfer of funds within the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund and authorizes the Public Utilities Director to enter into a contract to install a street lighting system using wood poles and overhead lines for the area known as Berwyn-East.
The bid opening was advertised in the City Bulletin and five bids were received and opened by the Director of Public Utilities on July 14, 2004. Four bids were from majority business enterprises and one from a female business enterprise, U. S. Utility Company Inc. Their bid was the lowest responsive bid received and an award is recommended in the amount of $94,696.75. A bid tabulation is attached for review.
U. S. Utility Company, Inc.'s contract compliance number is 341606689.
In addition, approval is requested for the expenditure of $18,030.00 to pay the estimated construction inspection costs to the Transportation Division.
Emergency action is requested in order that the contract may be executed and construction may begin during the 2004 construction season.
FISCAL IMPACT: $110,000 was budgeted in the 2004 CIB for this project; however, after bids were received and inspection costs were estimated, the cost for the project is $112,276.75. Therefore, it is necessary to transfer the difference of $2,726.75 from the miscellaneous Street Lighting Project 670003.
Title
To amend the 2004 Capital Improvements Budget; to authorize the transfer of $2,726.75 within the Voted Street Lighting and Electricity Distribution Improvements Fund; to authorize the Director of Public Utilities to enter into contract with U.S. Utility Contractor Co., Inc. for the installation of an overhead street lighting system in the area known as Berwyn-East; to authorize payment to the Transportation Division for inspection services provided to the Division of Electricity for said project; to authorize the expenditure of $112,726.75 from the Voted Street Lighting and Electricity Distribution Improvements Fund; and to declare an emergency. ($112,726.75)
Body
WHEREAS, bids were received and opened by the Director of Public Utilities on July 14, 2004 to install a street lighting system using wood poles and overhead lines in the area known as Berwyn-East; and
WHEREAS, U.S. Utility Contractor Company, Inc. submitted the lowest responsive bid for the installation of said street lighting improvements; and
WHEREAS, the Transportation Division has prepared an estimated construction inspection cost for the Berwyn-East street lighting improvements; and
WHEREAS, it is necessary to transfer funds and appropriation authority between projects within the 1995 and 1999 Voted Street Lighting and Electricity Distribution Improvements Fund; and
WHEREAS, it is necessary to amend the 2004 Capital Improvements Budget to reflect the transfer of budget authority; and
WHEREAS, it is necessary to declare an emergency so that the contract may be executed and construction may begin during the 2004 construction season; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Electricity, in that it is immediately necessary to enter into a contract to install street lighting in the area known as Berwyn-East for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That Section 1 of the 2004 Capital Improvements Budget Ordinance No. 1059-2004 , passed June 21, 2004 , is hereby amended to provide sufficient budget authority to enter into a contract for the installation of street lighting in the area known as Berwyn-East, as follows:
DIVISION OF ELECTRICITY
FUND PROJECT PROJECT NAME CURRENT CIB AMENDED CIB
553 670003 Street Lighting $807,516 $804,789
553 670618 Berwyn-East $110,000 $112,727
SECTION 2. That the City Auditor is hereby authorized and directed to transfer $2,726.75 within the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund Number 553, Division No. 60-07, from Street Lighting Project 670003, OCA Code 644369, Object Level Three 6625; to Berwyn-East Project 670618, OCA Code 670618, Object Level Three 6625.
SECTION 3. That the Public Utilities Director is hereby authorized to enter into a contract with U.S. Utility Contractor, Inc., in the amount of $94,696.75, for the installation of street lighting improvements in the area known as Berwyn-East, and to obtain and pay for the services of the Transportation Division for construction inspection services as may be required for said project.
SECTION 4. That the expenditure of $112,726.75, or so much thereof as may be needed for street lighting improvements in the area known as Berwyn-East, be and is hereby authorized from the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund No. 553, Division of Electricity, Dept./Div. No. 60-07, Berwyn East Street Lighting Project 670618, OCA 670618, Object Level Three 6625.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.