Explanation
1. BACKGROUND: This legislation is to authorize the purchase of twenty-four (24) Pole Mount; twelve (12) Pedestal Mount; and twelve (12) Pad Mount Street Light Controllers for the Department of Public Utilities, Division of Power and Water (POWER). These units will replace older units which are beyond their useful life. This ordinance authorizes the Finance and Management Director to issue a purchase order with General Supplies and Services, Inc. (GEXPRO) for this purchase.
2. CONTRACT AWARD: On October 25, 2012, The Purchasing Office publicly opened formal bids for the purchase of Street Light Controllers, solicitation SA004606. Bids were received from GEXPRO, Central Systems & Controls Corp., and Loeb Electric Company. The apparent low bid was from: GEXPRO - $73,416.00.
GEXPRO Contract Compliance Number: 20-5021902, expires 05/12/13, Majority
3. FISCAL IMPACT: It is necessary to transfer funds within the Electricity G.O. Bonds Fund and to amend the 2012 Capital Improvements Budget for this expenditure.
Emergency legislation is being requested so that the equipment and parts necessary to upgrade the electric infrastructure can be purchased at the earliest time possible.
Title
To authorize the Director of Finance and Management to establish a purchase order with General Supplies and Services, Inc. (GEXPRO) for the purchase of Street Light Controllers; to authorize the transfer of $73,416.00 within the Electricity G.O. Bonds Fund; to authorize an amendment to the 2012 Capital Improvements Budget; to authorize the expenditure of $73,416.00 from the Electricity G.O. Bonds Fund for the Division of Power and Water (Power) and to declare an emergency. ($73,416.00)
Body
WHEREAS, the Division of Power and Water (Power) requires twenty-four (24) Pole Mount; twelve (12) Pedestal Mount; and twelve (12) Pad Mount Street Light Controllers to complete capital improvement street lighting projects throughout the City of Columbus; and
WHEREAS, three (3) bids for Street Light Controllers were received and publicly opened in The Purchasing Office on October 25, 2012; and
WHEREAS, said bid has been tabulated and evaluated and an award is recommended to GEXPRO as the lowest responsive and responsible bidder in the amount of $73,416.00; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water (Power), Department of Public Utilities, to authorize the Director of Finance and Management to enter into a contract for Street Light Controllers with General Supplies and Services Inc (GEXPRO)for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to issue a purchase order for Street Light Controllers that include twenty-four (24) Pole Mounts; twelve (12) Pedestal Mounts; and twelve (12) Pad Mounts with GEXPRO, 915 Taylor Rd. Suite B, Gahanna, Ohio 43230; in the amount of $73,416.00 for the Division of Power and Water (Power).
SECTION 2. That the City Auditor is hereby authorized to transfer $73,416.00 within the Electricity G.O. Bonds Fund, Fund No. 553, Division No. 60-07, as follows:
FROM:
PROJECT NUMBER | PROJECT NAME | OCA CODE | AMOUNT
440007-100001 | Various Electricity (SIT) | 553007 | $73,416.00
TO:
PROJECT NUMBER | PROJECT NAME | OCA CODE | OL3 | AMOUNT
670003-100007 | Street Light Controllers | 553307 | 6652 | $73,416.00
SECTION 3. That the 2012 Capital Improvements Budget is hereby amended as follows:
PUBLIC UTILITIES/POWER 60-07
Fund No. | Project Number | Project | Current CIB | Revised CIB | CHANGE
553 | 440007-100001 | Various Electricity (SIT) | $1,313,899| $1,240,483| -$73,416
553 |670003-100007 | Street Light Controllers | $0 | $73,416 | +$73,416
SECTION 4. That the expenditure of $73,416.00 or so much as may be needed, is hereby authorized for Solicitation SA004606 for twenty-four (24) Pole Mount; twelve (12) Pedestal Mount; and twelve (12) Pad Mount Street Light Controllers within the Electricity G.O. Bonds Fund, Fund No. 553, Project 670003-100007, OCA Code 553307, Object Level One 06, Object Level Three 6652.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.