Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of the Department of Finance and Management to enter into a contract with Chaves Brothers Management LLC for the purchase and delivery of two (2) utility vehicles with attachments for the Division of Sewerage and Drainage. The utility vehicles will be used by the Southerly Wastewater Treatment Plant personnel and maintenance staff to travel and perform various tasks around the facility. This purchase has been approved by the Division of Fleet Management and will replace BT26443 and BT26444.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ027981). Thirty-two (32) vendors (3 EBE, 27 MAJ, 2 MBE) were solicited and one (1) majority bid was received and opened on July 5, 2024.
The bid from Chaves Brothers Management LLC does meet all of the requirements of the bid specifications. Therefore, the Division of Sewerage and Drainage recommends that the award be made for all items to Chaves Brothers Management LLC as the only responsive and responsible bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Chaves Brothers Management LLC, vendor #045352, expires 5/11/25, majority vendor
FISCAL IMPACT: $80,389.96 is budgeted and available for this purchase
$0.00 was expended in 2023
$25,499.13 was expended in 2022.
Title
To authorize the Director of the Department of Finance and Management to establish a contract with Chaves Brothers Management LLC for the purchase and delivery of two (2) utility vehicles with attachments for the Division of Sewerage and Drainage; and to authorize the expenditure of $80,389.96 from the Division of Sewerage Operating Fund; ($80,389.96)
Body
WHEREAS, the utility vehicles will be used by plant personnel to travel around the facility for various tasks at the Southerly Wastewater Treatment Plant; and
WHEREAS, the Purchasing Office opened formal bids on July 5, 2024 for the purchase and delivery of two (2) utility vehicles with attachments for the Division of Sewerage and Drainage; and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made for all items to the only responsive and responsible bidder, Chaves Brothers Management LLC; and
WHEREAS, it is necessary to authorize the expenditure of $80,389.96 or so much thereof as is needed for the purchase from and within the Sewerage Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Chaves Brothers Management LLC in accordance with the terms, conditions and specifications of Solicitation Number RFQ027981 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to establish a contract with Chaves Brothers Management LLC for the purchase and delivery of two (2) utility vehicles with attachments in accordance with RFQ027981 specifications on file in the Purchasing Office, contingent upon Chaves Brothers Management LLC being authorized to transact business in the State of Ohio.
SECTION 2. That the expenditure of $80,389.96, or as much thereof as may be needed, is hereby authorized in Fund 6100 (Sewerage Operating Fund); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.