Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Kokosing Industrial, Inc. for the John R. Doutt Upground Reservoir Embankment Repairs 2019 Project; in an amount up to $394,460.00; for Division of Water Capital Improvements Project No. 690584-100000, Contract No. 2214.
Funds in the amount of $2,000.00 will also be encumbered with the Department of Public Service for Prevailing Wage services.
Embankments and riprap at the John R. Doutt Upground Reservoir require periodic maintenance to repair erosion and slumping.
This project will repair the inboard portion of the crest of the Upground Reservoir. Repair work includes: geotextile repair, earthwork, clearing and grubbing; and riprap slope protection. Work also includes restoration of selected erosion rill formations on the southern outboard slope of the reservoir embankment utilizing vegetative filter socks, growing media, seeding and mulching, and other such work as may be necessary to complete the contract, in accordance with the plans and specifications set forth in the Invitation For Bid.
Planning Area: “99 - Citywide” since the Upground Reservoir serves several communities throughout Columbus and Delaware County.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
As central Ohio continues to grow, additional water supply sources must be developed. To address the growing needs, three upground reservoirs located near the Scioto River in northwestern Delaware County were recommended in the Water Beyond 2000 study as a way to supplement the water supplies needed to support projected economic development in Franklin County. The John R Doutt Upground Reservoir, the largest of the three recommended, was constructed and put in use in 2015. This project is to maintain this reservoir to allow for continued use of this important infrastructure.
During the initial design and construction of the reservoir public meetings were held and environmental reviews performed and permits issued by OEPA and ACOE.
3.0 CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened one bid on May 15, 2019 from Kokosing Industrial, Inc. in the amount of $394,460.00.
3.1 PRE-QUALIFICATION STATUS: Kokosing Industrial, Inc. has met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329. There are no proposed subcontractors on this project.
Kokosing Industrial’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $394,460.00. Their Contract Compliance Number is 47-2946608 (in process of updating, Majority) and their DAX Vendor Account No. is 12309. Additional information regarding this bidder, description of work, contract time frame and detailed amount can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Kokosing Industrial, Inc.
4. FISCAL IMPACT: A transfer of funds within the Water G.O. Voted Bonds Fund will be necessary as well as an amendment to the 2019 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Kokosing Industrial, Inc. for the John R. Doutt Upground Reservoir Embankment Repairs 2019 Project; to authorize a transfer and expenditure up to $396,460.00 within the Water General Obligation Voted Bonds Fund; to provide for payment of prevailing wage services to the Department of Public Service, Design and Construction Division; for the Division of Water; and to amend the 2019 Capital Improvements Budget. ($396,460.00)
Body
WHEREAS, one bid for the John R. Doutt Upground Reservoir Embankment Repairs 2019 Project was received and publicly opened in the offices of the Director of Public Utilities on May 15, 2019; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Kokosing Industrial, Inc. in the amount of $394,460.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the John R. Doutt Upground Reservoir Embankment Repairs 2019 Project; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water G.O. Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to encumber and expend funds to provide for payment of prevailing wage services associated with said project; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract for the John R. Doutt Upground Reservoir Embankment Repairs 2019 Project, with Kokosing Industrial, Inc., for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a contract for the John R. Doutt Upground Reservoir Embankment Repairs 2019 Project with Kokosing Industrial, Inc., FID# 31-1697362, 6235 Westerville Rd., Ste. 200, Westerville, OH 43081; in an amount up to $394,460.00 ; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water; and to obtain the necessary prevailing wage related services from the Department of Public Service and to pay up to a maximum amount of $2,000.00.
SECTION 2. That said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the transfer of $396,460.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Voted Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 4. That the 2019 Capital Improvements Budget is hereby amended, in Fund 6006 - Water G.O. Bonds Fund, as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P690411-100013 (carryover) | Watershed Misc. Fac. - Hoover Dam | $1,508,951 | $1,112,491 | -$396,460
P690584-100000 (carryover) | Upground Res. Embankment Repairs | $0 | $396,460 | +$396,460
SECTION 5. That the expenditure of $396,460.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.