Explanation
BACKGROUND: This ordinance authorizes the appropriation of $4,853.97 to the Health Department in the City’s Private Grants Fund, Fund No. 291, for fiscal year 2016. This is the annual appropriation ordinance for the Health Department in the City’s Private Grants Fund. It allows for the continued operations of the Community Health Assessment Grant Program and the Active Living Grant Program.
Emergency action is requested to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management.
FISCAL IMPACT: These grant projects are funded through grant awards from non-governmental agencies. Some grant projects may collect fees and some may be subsidized by donations.
Title
To make appropriation for the twelve months ending December 31, 2016, in the City’s Private Grants Fund, to the Department of Health, in various projects and object level ones, for the continued operations of grant programs; and to declare an emergency. ($4,853.97)
Body
WHEREAS, it is necessary to appropriate funds for the Health Department in the City’s Private Grants Fund for the 12 months beginning January 1, 2016, and ending December 31, 2016; and,
WHEREAS, this ordinance is submitted as an emergency so as to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management; and,
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health in that it is immediately necessary to appropriate these funds to the Health Department for the immediate preservation of the public health, peace, property, safety, and welfare; Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the monies in the fund known as the City’s Private Grants Fund, Fund No. 291, and from all monies estimated to come into said fund from any and all sources during the twelve months ending December 31, 2016, there be and hereby are appropriated to the Health Department, Division No. 5001, for the Object Classes (OL1) for which the corporation has to provide the following sums for use during the twelve months ending December 31, 2016, and any eligible interest earned during the grant period:
Community Health Assessment Grant Program
Object
Class & Purpose Program Project No. Section 3 Sect. 4 Sect. 5 Amount
03 - Services-Operation & Maint. HE005 G505063 500112 HE24 n/a $ 3,750.00
Total for Project No. G505063 $ 3,750.00
Active Living Grant Program
Object
Class & Purpose Program Project No. Section 3 Sect. 4 Sect. 5 Amount
01 - Personal Services HE003 G508252 500109 HE16 n/a $ 1,103.97
Total for Project No. G508252 $ 1,103.97
TOTAL AMOUNT APPROPRIATED TO FUND NO. 291 $ 4,853.97
SECTION 2. That the monies appropriated in the foregoing Section 1 shall be paid upon the order of the Health Commissioner except that small claims in an amount not to exceed Two Thousand Five Hundred Dollars ($2,500.00) may be paid as authorized by Chapter 335 of the Columbus City Code, 1985, as amended; and except that payments or transfers between departments, divisions or funds of the City may be made by the City Auditor; and that payments for premiums for official bonds, depository commissions, employees' hospitalization, life insurance, pension, dental insurance and prepaid legal services, shall be made on the order and approval of the Director of the Department of Finance and Management or City Auditor; and that no order shall be drawn or money paid except upon voucher, the form of which shall be approved by the City Auditor.
SECTION 3. Except in the matter of payrolls providing for the payment of salaries of officers and employees regularly employed by the City and extraordinary emergencies, no warrant shall be issued in liquidation of vouchers, unless the department contracting the expense shall have first obtained an order duly certified that there are sufficient funds appropriated to the credit of the proper fund from which the expenditure is to be made, which certificate must be obtained prior to the incurrence of the obligation, and the head of any department or division authorized to contract expenditures will be held personally responsible for any obligation incurred contrary to the provisions of this section. Such certificate shall not be issued for obligations pertaining to "Capital Outlay" in programs or activities funded by federal or state categorical grants without the prior approval of the Director of the Department of Finance and Management.
SECTION 4. That with the exception of the provisos (reasons) established in previous sections, as stated in the reason paragraphs following each sub-department's appropriation, it is understood that this Council is not making specific appropriations for each item of every classification hereinbefore contained but only for the total for each department and sub-department, as shown in the final column. The itemized classification shall, however, constitute limitations on the powers of the Health Commissioner as granted in Section 4 and no such officer shall make any expenditure for any other purpose in any amount beyond that of the particular classification, provided, however, that transfers may be made from one Object Level 1 to another, within any one department or division. Transfers of sums exceeding $100,000.00 shall be authorized only by the resolution of Council. Transfers of sums of $100,000.00, or less, shall be approved by letter over the signatures of the Health Commissioner, the Director of the Department of Finance and Management, the City Auditor, and the Chairman of the Committee of Finance.
SECTION 5. That the City Auditor is hereby authorized and directed to pay obligations of various departments pertaining to preceding years' obligations from current appropriations up to a maximum of $25,000.00 per obligation.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That at the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.