Explanation
Background: This ordinance authorizes a supplemental appropriation of $195,000.00 from the unappropriated balance of the Clerk's collection fund; authorizes the Franklin County Municipal Court Clerk to enter into the first year of a three-year contract with Linebarger, Goggan, Blair & Sampson, LLP and Dana and Pariser L.P.A, commencing August 3, 2006 through August 2, 2007, for the provision of collection services for the Court's accounts receivables; authorizes an expenditure of $355,000.000.
On March 6, 2006 ordinance 0421-2006 and 0439-2006 authorized an expenditure totaling $200,000.00 from the 2006 collection fund appropriation of $360,000.00, until such time the collections services were bid competitively. As a result, a supplemental appropriation up to the sum of $195,000.00 from the unappropriated balance of said fund is needed to enter into the first year of two, three-year contracts commencing August 3, 2006 through August 2, 2007.
The second tier collection services have been ongoing since 1998. These services have been very successful in collecting fines and costs that would otherwise be uncollectible. Since, the Franklin County Municipal Court Clerk's office does not have the resources in-house to adequately pursue these services, the Clerk believes it is in the City's best interest to out-source the collection services. The contracts are self-funding in that the percentage charged for collecting the receivables is added to the total debt collected, pursuant to ORC 2335.24; thereby, negating any costs to the City of Columbus for this service.
Bid Information:
On May 15, 2006 opening formal competitive bids were solicited through SA 002035, for one or more collection services. The bids closed on June 5, 2006, with forty-four responses from the vendors. A total of eleven of the forty-four vendors submitted timely proposals. An evaluation committee of five was formed to evaluate the SOQs specified in the RFSQs on the following criteria:
1. The competence of the offeror to perform the required service.
2. The ability of the offeror to perform competently and expeditiously.
3. Past performance of the offeror.
On the basis of these criteria, the committee selected the four (4) best-qualified vendors for further consideration. The committee visited each of the 4 offeror's facilities where a presentation was made by each of the offerors to elaborate on their proposals, statement of qualifications and other pertinent information. The committee ranked all the offerors based on the quality and feasibility of their proposals. The committee submitted in writing the ranking and explanation to the Director. In agreement with the committee, the Director awarded contracts to the two best bidders: Linebarger, Goggan, Blair & Sampson, LLP and Dana & Pariser L.P.A.
These companies are not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Contract Compliance Number: Linebarger, Goggan, Blair & Sampson LLP: 74-2864602, Expires 1/20/2007
Dana & Pariser L.P.A.: 31-1465711, Expires 5/25/2007
Emergency: Emergency declaration is requested for the continuity of the collection process.
Fiscal Impact: This ordinance shall result in additional revenues to the general fund. No payment of services will be made until monies for the collection of the accounts receivable are deposited with the Clerk and subsequently with the City Treasurer. Funds totaling $160,000.000 are available in the Clerk's 2006 collection special revenue fund appropriations and the supplemental appropriation of $195,000.00 shall be available as funds are deposited into said fund.
Title
To authorize a supplemental appropriation of $195,000.00 from the unappropriated balance of the Clerk's collection fund; to authorize and direct the Franklin County Municipal Court Clerk to enter into the first year of a three year contract with Linebarger, Goggan, Blair & Sampson, LLP and Dana & Pariser L.P.A, for the provision of the Clerk's accounts receivables collection services; to authorize an expenditure up to $355,000.00 from the Clerk's collection fund appropriations; and to declare an emergency. ($355,000.00)
Body
Whereas, it is necessary to enter into contract with Linebarger, Goggan, Blair & Sampson LLP and Dana & Pariser L.P.A. to continue to the collect accounts receivables for the Franklin County Municipal Court that the Clerk has determined to be uncollectible; and,
Whereas, passage of this ordinance will enable the Franklin County Municipal Court Clerk to appropriate said funds within the unappropriated balance of the collection special revenue fund; and
Whereas, the current contracts expire August 2, 2006; and
Whereas, that proceeds are within the collection fund; and
Whereas, the Franklin County Municipal Court has a immediate need for this service to bring in additional revenues to the general fund as well as other agencies in Franklin County; and,
Whereas, an emergency exists in the daily operations of the Franklin County Municipal Court Clerk, in that it is immediately necessary to authorize such contracts to continue the collection services without interruption, for the immediate preservation of the public peace, health, safety and welfare, now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Franklin County Municipal Court Clerk is authorized and directed to enter into the first year of a three year contract with Linebarger, Goggan, Blair & Sampson, LLP and Dana & Pariser L.P.A. to review and collect the Court's accounts receivables that the Clerk has determined to be uncollectible.
Section 2. That from the unappropriated monies in the Clerk's collection fee special revenue fund, and from all monies estimated to be deposited into said fund, the sum of $195,000.00 be and is hereby appropriated within fund 295, sub fund 02, organization 2601, oca code 261295, object level one 03, object level three - 3336.
Section 3. That the expenditure of $195,000.00 or so much thereof as may be necessary is hereby authorized to be expended from the Clerk's collection special revenue fund, department 2601, fund 295, oca 261295, object level one 03, object level three - 3336 to contract with Linebarger, Goggan, Blair & Sampson LLP and that the Auditor is hereby authorized to draw warrants upon the treasury for services there under upon receipt of invoices from the Franklin County Municipal Court Clerk.
Section 4. That the expenditure of $160,000.00 or so much thereof as may be necessary is hereby authorized to be expended from the Clerk's collection special revenue fund, department 2601, fund 295, oca 261295, object level one 03, object level three - 3336 to contract with Dana & Pariser L.P.A. and that the Auditor is hereby authorized to draw warrants upon the treasury for services there under upon receipt of invoices from the Franklin County Municipal Court Clerk.
Section 5. That the contracts were awarded pursuant to the provisions of the Columbus City Codes, Chapter 329, Section 329.13.
Section 6. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.