Explanation
BACKGROUND: To authorize the Director of Finance and Management to enter into a contract with Bobcat Enterprises, Inc for the purchase of one (1) Compact Track Loader. This equipment will be used by the Division of Power to service power distribution lines. This purchase was approved by Fleet Management and will replace Brass Tag #14793.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ015103). Two-Hundred Fifty-Two (252) bidders (4 MBE, 248 MAJ) were solicited and 6 (MAJ) bids were received and opened on April 2, 2020.
After a review of the bids, the lowest bid was submitted by Southeastern Equipment Company. in the amount of $57,535.00. However, they did not summit a bid for a flail brush cutter and they did not meet the specification for a rotary brush cutter.
The second lowest bidder Bobcat Enterprises Inc. did meet all specifications and therefore, the Division of Power recommends an award be made to Bobcat Enterprises Inc. for all items in the amount of $75,185.87 as the most responsive, responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Bobcat Enterprises Inc. Vendor#004399 CC#31-0860716 expires 6/21/20
FISCAL IMPACT: $75,185.87 is required for this purchase.
$0.00 was expended in 2019
$0.00 was expended in 2018
Title
To authorize the Director of Finance and Management to establish a contract with Bobcat Enterprises Inc. for the purchase of one (1) Compact Track Loader for the Department of Public Utilities, Division of Power; and to authorize the expenditure of $75,185.87 from the Power Operating Fund. ($75,185.87)
Body
WHEREAS, the Purchasing Office opened formal bids on April 2, 2020 for the purchase of one (1) Compact Track Loader; and
WHEREAS, Southeastern Equipment Company, Inc. provided the lowest bid, however, they did not summit a bid for a flail brush cutter and they did not meet the bid specifications for a rotary brush cutter; and
WHEREAS, the Division of Power recommends an award be made to the most responsive, responsible and best bidder, Bobcat Enterprises Inc.; and
WHEREAS, the Compact Track Loader will be used by the Division of Power to service power distribution lines; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Bobcat Enterprises Inc. in accordance with the terms, conditions and specifications of Solicitation Number RFQ015103 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract for all items with Bobcat Enterprises, Inc. for the purchase of one (1) Compact Track Loader for the Department of Public Utilities, Division of Power, in accordance with RFQ015103 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $75,185.87 or as much thereof as may be needed is hereby authorized in Fund 6300 (Power Operating) in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.