Explanation
Background: This legislation authorizes the Finance and Management Director to modify two professional services contracts for the Office of Construction Management with Bird Houk & Associates, Inc. for architectural and engineering consulting services. The Office awarded both contracts through Requests for Statements of Qualifications. The Requests were advertised because the Office wished to use a professional services firm on an ongoing basis. Services include: the production of detailed plans identified for Construction Management projects, the hosting of design meetings, preliminary construction and final cost estimates, master and operational plans, ensuring code compliance, bidding documents/plans, obtaining proper permit documents, and construction administration. The first contract (Contract A) is for general consulting use and was approved by Ordinance No. 2085-2006, passed December 11, 2006. The second contract (Contract B) is specifically for the Municipal Court building, 375 South High Street and was approved by Ordinance No. 1115-2007, passed July 9, 2007.
Contract A needs to be modified in the amount of $90,000.00. This modification is necessary to complete design and construction administration on important projects such as City Hall exterior metal and stone cleaning, City Hall Security Command Center, and Central Safety Water Line repair. Bird Houk & Associates, Inc. is currently in the midst of design or construction administration for all of these projects. This contract has been modified once previously in the amount of $170,000.00 for North Market hot water by Ordinance 1984-2007, passed December 3, 2007.
Contract B needs to be modified in the amount of $94,000.00. This modification is necessary to design increased and updated security for the Municipal Court building. This will include improved Closed Circuit Television, Digital Video Recording, Access Control, and a Security Command Center.
Modifications are in the best interest of the City of Columbus. These designs are in process. To bring on a new design firm now would cause unnecessary delays and the duplication of work.
This ordinance also authorizes the appropriation of necessary funding from the Municipal Court Special Projects Fund.
Emergency action is requested so that necessary safety related designs and construction administration within the City may be accomplished without delay.
Fiscal Impact: The Office of Construction Management has sufficient funding in the Construction Management Capital Improvement Budget for the modification of Contract A. The modification is $90,000.00. The original contract was $300,000.00 and modified once before in the amount of $170,000.00. Therefore, the total cost of this contract will be $560,000.00. The Municipal Court Clerk has sufficient funding available in the Municipal Court Special Projects Fund for the modification of Contract B. The modification is for $94,000.00. The original contract was $500,000.00. Therefore, the total amount of the contract will be $594,000.00 Bird Houk & Associates, Inc., Contract Compliance Number 31-1366142, expiration date 11/14/2008.
Title
To authorize the Finance and Management Director to modify two contracts for the Office of Construction Management with Bird Houk & Associates, Inc. in the amounts of $90,000 and $94,000 respectively, for architectural and engineering consulting services; to authorize the appropriation of $94,000.00 from the Municipal Court Special Projects Fund; to authorize the expenditure of $90,000.00 from the Construction Management Capital Improvement Fund, to authorize the expenditure of $94,000.00 from the Municipal Court Special Projects Fund; and to declare an emergency. ($184,000.00).
Body
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to modify two professional service contracts with Bird Houk & Associates, Inc. for general architectural and engineering services, and
WHEREAS, the Finance and Management Department advertised Requests for Statements of Qualifications (RFSQs) for both projects, and
WHEREAS, City Council approved Contract A through Ordinance 2085-2006, passed December 11, 2006, and Contract B through Ordinance 1115-2007, passed July 9, 2007, and
WHEREAS, modifications are necessary in order to complete the design and construction administration of important jobs throughout City buildings, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to modify two contracts with Bird Houk & Associates, Inc. for general architectural and engineering services so that necessary safety related designs and construction administration within the City may be accomplished without delay, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify two contracts with Bird Houk & Associates, Inc. in the amounts of $90,000 and $94,000 respectively, for general architectural and engineering services.
SECTION 2. The sum of $94,000.00 be and is hereby appropriated from the unappropriated balance of the Municipal Court Special Projects Fund, Fund 226, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2008 to the City Auditor, Department 25-01, Object Level One 06, OCA Code 226100, Object Level Three 6681.
SECTION 3. That the expenditure of $184,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 2, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570030-100000
OCA: 733000
Object Level 1: 06
Object Level 3: 6681
Amount: $90,000.00
Division: 25-01
Fund: 226
Subfund: 001
OCA: 226100
Object Level 1: 06
Object Level 3: 6681
Amount: $94,000.00
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.